Onboarding Specialist

We’re Hiring : US Candidate Onboarding Specialist (Mumbai | Night Shift)

Shift : US Hours (Night Shift)

Location : Mumbai (On- Site)

Experience : 1–3 years

Domain : Communication | Data Analysis | Stakeholder Engagement

About the Role

We’re on the lookout for a smart communicator, data-savvy thinker, and confident stakeholder handler to step into a high-visibility role supporting onboarding operations for our US-based teams.

You’ll be working closely with senior leadership (Director level and above!), ensuring smooth onboarding journeys, insightful reporting, and seamless coordination across time zones.

Key Responsibilities :

Manage end-to-end onboarding processes for candidates in US temp staffing.

Maintain and update candidate records in ATS and other data management tools.

Generate and share MIS reports on a daily, weekly, and monthly basis.

Analyze data from systems and dashboards to provide actionable insights.

Support consultants and departments with real-time data and reporting needs.

Interact confidently with VP / Director-level stakeholders to provide updates and resolve queries.

Suggest and implement process improvements and best practices for data management.

Ensure compliance with onboarding standards and client-specific requirements.

Collaborate with internal teams to streamline onboarding workflows.

✅ What You’ll Bring :

Excellent verbal & written communication skills

– able to communicate clearly with internal teams and external stakeholders. (Client / candidates / Senior Leadership Teams)

Strong data analysis and reporting capabilities

– proficient in Excel, dashboards, and other reporting tools.

Experience with MIS reporting

– capable of generating and interpreting reports regularly.

Hands-on experience with ATS and data management systems . - knowledge / experience using BeeLine, P40 etc is preferred.

Confident in stakeholder management

– especially with senior leadership.

Proactive and solution-oriented mindset

– always looking for ways to improve processes.

Ability to support cross-functional teams

with data-related needs.

Knowledge of US temp staffing onboarding processes

– preferred but not mandatory.

Willingness to work in US hours

– training will be provided for onboarding processes.

Why You’ll Love It :

Opportunity to interact with senior client stakeholders and make a direct impact.

Learn the ins and outs of US onboarding

Be part of a fast-paced, people-first culture

Opportunity to grow into program management or operations leadership

Sound like you?

Apply now on Vishwa.Trivedi@qxglobalgroup.com tag someone who’s ready to take the next big step in their career!