Accounts Executive

Accounts Executive - JD

ABOUT US

is the next gen Voice AI powering the healthcare industry. Augnito empowers medical professionals and streamlined clinical workflows with cloud-based, AI speech recognition that offers ergonomic data entry with 99% accuracy, without the need for voice profile training, from any device, anywhere.

From the outset, Augnito was built in close partnership with clinicians, using human-centered design, to create an AI natural language processing engine to fit your needs – not the other way around. As a result, Augnito offers excellent support for a wide variety of clinical vocabulary and workflows and can halve your clinical reporting and admin time, increase revenue, prevent physician burnout, eliminate transcription waiting delays, and enable you to focus your energy on patient care – not documentation. Augnito is currently deployed at 300+ hospitals and health systems and has a growing presence in 20+ countries, including the US, UK and Canada.

About the Role

We are seeking a detail-oriented Accounts Executive to manage day-to-day accounting operations for our SaaS business. You will handle invoicing and collections, ensure GST compliance, maintain accurate books in Zoho Books, and support monthly financial close and management reporting. Ideal for someone who understands subscription billing and thrives in a fast-paced environment.

Key Responsibilities

• Invoicing and Revenue Operations
• Raise customer invoices in Zoho Books for subscriptions, renewals, add-ons, credits / prorations, and usage-based charges.
• Ensure correct tax treatment (GST place-of-supply, HSN / SAC codes, B2B vs B2C, export with / without LUT).
• Set up and maintain recurring invoices, payment reminders, and payment links / gateways.
• Process and record credit notes (cancellations, downgrades, rebates) and apply against invoices.
• GST and Statutory Compliance
• Compute monthly GST liability; reconcile GSTR-1 vs books and GSTR-2B vs purchase register.
• Prepare and file GSTR-1 and GSTR-3B; coordinate with CA for GSTR-9 / 9C.
• Manage e-invoicing and IRN generation where applicable; e-way bill applicability as needed.
• Maintain documentation for export of services : LUT / Bond, FIRC / BRC.
• Accounts Receivable and Collections
• Perform A / R follow-ups via email / phone; maintain DSO and aging reports.
• Set up dunning workflows; track disputes, short-payments; manage write-off approvals per policy.
• Reconcile customer accounts and clear unapplied / excess payments.
• General Ledger and Month-End Close
• Post journal entries for accruals, prepayments, deferred revenue, FX gain / loss, payroll, TDS, and other adjustments.
• Maintain chart of accounts aligned to SaaS metrics (MRR / ARR, churn, discounts).
• Perform monthly bank and wallet reconciliations (bank accounts, payment gateways, UPI, PayPal, Stripe, Razorpay).
• Reconcile intercompany, employee advances, and vendor advances.
• Payables and Vendor Management
• Vendor onboarding : collect KYC, verify GSTIN, bank details; ensure proper TDS category.
• Process vendor bills, verify PO / GRN (if applicable), code expenses, schedule payments.
• Manage TDS deduction, challans, returns, and reconcile 26AS.
• Reporting and MIS
• Prepare monthly financial statements (P&L, Balance Sheet, Cash Flow) and supporting schedules.
• Prepare internal MIS : MRR / ARR roll-forward, billings vs collections, aging, burn / runway, department-wise spend, variance vs budget.
• Support audits and maintain compliance-ready documentation.
• Systems and Process Improvement
• Maintain and optimize Zoho Books configurations and integrations (CRM, billing, gateways).
• Document SOPs, strengthen internal controls, and drive process improvements.
• Ensure master data hygiene and periodic reconciliations between systems.

Nice-to-Have

Qualifications