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Assistant Manager HR and Administration

Assistant Manager HR and Administration

Xpress RecruitersKochi, IN
5 days ago
Job description

Key Responsibilities

1. Hiring and Onboarding

  • Handle the entire hiring process—sourcing, screening, interviews, offers, and joining formalities—for corporate, plant, and field roles. Support campus hiring and recruitment drives when needed.
  • Conduct structured induction, collect documents, complete background checks, and track 30 / 60 / 90-day onboarding progress.

2. Performance & Talent Management

  • Manage the performance review cycle, including goal-setting, mid-year reviews, and PIP tracking, ensuring fairness.
  • Identify training needs and coordinate technical, safety, and soft-skills training programs.

    • 3. Payroll, HRMS & Employee Services

  • Work with Finance to ensure accurate monthly payroll inputs; manage attendance, leaves, benefits, reimbursements, and exit formalities on the HRMS.
  • Maintain complete and error-free employee files and HR documents.

    • 4. Employee Engagement, Welfare & ER

  • Run engagement and welfare activities to support culture, retention, and productivity; act as the point of contact for employee grievances and policy questions.
  • Plan engagement activities across locations and track participation and impact.

    • 5. Compliance & Audits

  • Ensure compliance with labour laws and statutory requirements (PF, ESI, gratuity, minimum wage, etc.). Maintain statutory registers, SOPs, and support internal / external audits.
  • Keep all HR files and trackers updated and audit-ready.

    • 6. Administration & Infrastructure Management

  • Oversee facilities, housekeeping, transport, security, pantry services, visitor management, and workplace safety across offices and sites.
  • Manage vendor selection, contracts, SLAs, costs, and minor civil / electrical work; raise and track service requests and AMC schedules.

    • 7. Site & Project Support (Biogas / CBG Context)

  • Support project sites with onboarding, statutory compliance, PPE distribution, attendance accuracy, and O&M shift planning.
  • Coordinate safety training and audits specific to biogas and waste-to-energy plant operations.

    • 8. Data, Dashboards & SOPs

  • Maintain HR / Admin MIS : headcount, open positions, payroll accuracy, leave data, training hours, engagement metrics, vendor SLAs, and audit status.
  • Create or update HR / Admin SOPs, share policy updates, and ensure adoption through communication and checklists.

    • Key Performance Indicators (KPIs)

  • Accuracy : Error-free employee records, payroll inputs, and documentation.
  • Timeliness : Meeting SLAs for HR tasks, hiring turnaround time, onboarding completion, and ticket resolution.
  • Engagement & Training : Planned activities completed; participation levels; total training hours.
  • Admin Efficiency : Response / resolution time for facility issues, vendor SLA performance, and adherence to budgets.
  • Compliance : Zero major audit findings; on-time statutory filings and registers.

    • Skills & Competencies

  • Technical : HRMS / HRIS and payroll systems, ATS tools, vendor and contract basics, advanced MS Office.
  • Behavioural : Strong execution, teamwork, responsiveness, stakeholder management, problem-solving, and ownership.
  • Domain : Comfortable working with multi-entity setups and plant / site operations in renewable energy / biogas sectors.

    • Qualifications & Experience

  • Education : MBA in HR preferred; BBA (HR) or relevant graduation acceptable.
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