Finance Manager

Job Description :

Accounting Process / Policies / Procedure

• Ensuring adequate controls are in place i.e. Policies, Procedure , Process & Guiding team on entire financial discipline
• Scrutinizing , Controlling & Authorization of Direct & Indirect Expenses
• Keep vigilance about Indirect exp's and monitoring costs regularly with budgeted costs and reduce it wherever possible
• Supervising & guiding team on all financial related issues
• Ensuring Team follow below SOP with every event

a) JOB code is created for every event

b) Client PO / Advances to be received before an event (without PO / agreement / Advances execution of an event will be only at director's discretion )

c) Ensuring pre event related pay outs are planned in advance so that cash flow can be managed efficiently or funds can be arranged accordingly

SALES / P&L Accounts / Imprest

SALES INVOICES

Aggressive follow up on Pending invoices that are more than 7 Days old

POST P&L accounts

Cash Statements / Imprest

Journal / Accounts Receivable / Accounts Payables

Journal / Purchase

Client Receivables

Vendors Payments

MIS / Budgets

Statutory Compliances / Auditing

Taxes : TDS / GST

Ensuring all TDS entries and deductions entries passed by Team are error free and under appropriate section

Ensuring monthly TDS liability branch is calculated on time and send it HO for payment

Ensuring GST inputs are taken at Maximum extent to reduce the monthly liability

Ensuring money reserved for GST payment and Taxes are paid before due date

Guiding Business / Ops Team on GST and other Taxes guidelines and ensuring that no financial losses occur while submitting estimates / cost sheets to Clients

26AS Reconciliation & speaking to Clients in case of mis match

Auditing

Internal Audits- Co -ordination with Auditors & extending help and solving queries raised by auditors

Minimising audit queries over the time and putting process to reduce it

Statutory Audits - necessary support to HO team during the audit

Payroll - Ensuring 100% investments proofs are provided by Branch employees before releasing Feb & March Salaries

Others

Petty Cash Mgmt. / Physical Cash Verification

15CA / CB and other co-ordination for intl Payments

Vendor Registration if any

Keeping check on other compliances like shop & establishment , PT or any other local govt renewal / norms

Ensuring asset insurance / health policy is renewed on time

Inter Branch Reconciliations

Vetting through Clients Contracts / Agreements etc

Office Management / Attendance / Administration / HR related work

Credit Card Reconciliation of Directors and notifying them on missing bills