Human Resources Administrative Specialist

HR & Administration Executive —

SOAI India

Location :

Bengaluru, Karnataka ( On-site only )

Experience : 5+ years

(HR & Administration)

Employment Type : Full-time

About the role Own end-to-end HR operations while running a smooth, compliant, and cost-efficient workplace. You’ll be the single point of contact for people processes, payroll inputs, vendors, facilities, and day-to-day admin.

Job DescriptionHuman Resources

Drive full-cycle hiring (JDs, sourcing, interviews, offers) and maintain hiring dashboards & offer-to-join conversions.

Run structured onboarding / offboarding : documentation, induction, access creation, asset handover / return, and exit formalities.

Maintain HRIS & personnel records; publish weekly / monthly MIS.

Coordinate accurate, on-time payroll inputs (attendance / leave / variable pay) with Finance.

Ensure statutory & policy compliance (PF, ESI, PT, Gratuity, Shops & Establishments, POSH).

Support performance cycles, internal communications, engagement activities, and pulse surveys.

Administration (General)

Oversee front office, visitor management, meeting rooms, pantry / housekeeping, and stationery / consumables.

Manage facilities : AMCs, repairs, utilities (power / internet), uptime tracking, and contractor coordination.

Own security & access control : ID cards, onboarding / offboarding access, CCTV coordination, incident logs.

Maintain asset & inventory registers (IT equipment, furniture, peripherals); tagging, issuance / return, periodic audits.

Lead procurement & vendor management : RFQs, comparisons, PO / GRN, contracts, SLAs, and renewals.

Handle travel & reimbursements : bookings, policy adherence, and timely claim coordination.

Run mailroom / courier operations with POD tracking and SLA adherence.

Coordinate licenses, insurance renewals, safety & fire drills, first-aid kits, and EHS checks.

Track admin OPEX / CAPEX, petty cash, accruals, and publish monthly cost reports.

Experience requirements

Bachelor’s degree in HR / Business / Commerce (or equivalent).

5+ years

of hands-on HR + Admin ownership in a fast-paced setup.

• Proficiency with HRIS / ATS, Google Workspace / MS Office;

strong Excel

(lookups, pivots).

Working knowledge of Indian labor compliance and third-party staffing.

Excellent communication, stakeholder management, and a high-ownership, detail-oriented mindset.

Good to have

Exposure to consumer electronics / peripherals or promoter / field-team support (not mandatory).

Work mode : This role is

strictly Bengaluru-based ; on-site presence is required.