Company Secretary
ConfidentialIndia, Mysore6 days ago
Job descriptionAct as the Company Secretary and Compliance Officer for XYZABC Private Limited, and oversee secretarial and legal compliance functions for its two wholly owned Indian subsidiaries and three additional group companies. Ensure statutory and regulatory compliance across all these entities, irrespective of turnover or operational scale, in accordance with the Companies Act, 2013 and other applicable laws. Serve as Key Managerial Personnel (KMP) under the Companies Act, 2013 for applicable companies, and manage all statutory and secretarial compliances, filings, disclosures, and certifications under the Companies Act and allied corporate laws. Prepare and vet Board and Committee meeting agendas, and coordinate the convening of Board and General Meetings for XYZABC, including timely and accurate recording and circulation of Board and Committee minutes. For the subsidiaries and other group companies, ensure the maintenance of statutory records, registers, minutes of meetings, compliance filings, and preparation of documentation as per applicable laws; Maintain and oversee statutory registers, corporate records, declarations, and other compliance documentation under applicable laws across multiple entities. Provide strategic guidance to the Board and senior management on governance, statutory obligations, compliance risks, and regulatory developments relevant to each entity. Serve as a key liaison between the group companies and their stakeholders — including shareholders, directors, regulatory authorities, and professional intermediaries — and ensure effective governance engagement and grievance redressal. Ensure accurate and timely filing of annual returns, financial statements, and ROC filings for all group entities under CS responsibility. Advise the leadership on entity structuring, governance processes, and regulatory implications of key business decisions. Actively participate in corporate strategy, cross-functional initiatives, and internal policy development. Drive digital transformation and automation initiatives in legal and secretarial processes. Lead, mentor, and review the work of junior legal and secretarial professional / s. Collaborate cross-functionally with finance, HR, marketing, operations, procurement, and CSR teams.
Legal Metrology & Product Regulatory Compliance
- Vet and approve a large number of product labels, on a daily basis to ensure compliance with the Legal Metrology Act, 2009 and related rules.
- Advise cross-functional teams (marketing, packaging, operations, and NPD) on correct declarations, label formats, and mandatory consumer disclosures.
- Handle and respond to show cause notices, initiated by Legal Metrology authorities across jurisdictions.
- Lead proactive training and awareness for internal teams to mitigate risk and enhance regulatory preparedness.
- Successfully managed legal documentation and secretarial formalities for group mergers, hive-offs, and internal restructuring initiatives.
- Oversaw company buybacks, capital structuring, and implementation of board / shareholder approvals in line with Companies Act norms.
- Supported legal due diligence for private equity investments, working closely with external legal advisors, auditors, and investors.
- Spearheaded appointment and compliance oversight of Registrars and Transfer Agents (RTA) and guided dematerialisation-related matters under NSDL / CDSL framework.
- Supported Information Security Management System (ISMS) implementation from a legal, data governance, and compliance perspective.
- Facilitated the successful onboarding of XYZABC Private Limited on the RXIL TReDS Platform, including review and execution of legal agreements, KYC coordination, and regulatory enablement in compliance with RBI guidelines. Ensured operational readiness of the platform for vendor bill discounting through digital workflows.
- Obtained and managed critical statutory and institutional registrations for the Company, including :
Group-Level Corporate Restructuring, Legal & Compliance Projects
Legal Entity Identifier (LEI) for compliance with financial transaction regulations;
Membership with Karnataka Golf Association (KGA) to support senior management engagement and corporate outreach;
LMPC Importer Certificate under the Legal Metrology (Packaged Commodities) Rules for regulatory-compliant import of finished and raw materials.
Skills Required
Secretarial Compliance, Digital Transformation, Legal Documentation, Regulatory Compliance
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Company Secretary • India, Mysore
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