Payroll Specialist- US

Job Title : U.S. HR Payroll Specialist

Experience Required :

2–4 years of solid, hands-on experience in U.S. payroll operations, compliance, and benefits administration.

Location : Hyderabad, Telangana.

Reports To : HR Manager

About the Role :

We are seeking a detail-oriented and proactive U.S. HR Payroll Specialist who values accuracy, accountability, and collaboration. The ideal candidate has strong analytical skills, logical thinking, and a passion for continuous learning. This role ensures timely, compliant payroll processing, efficient benefits administration, and responsive employee support.

Key Responsibilities :

Payroll Management (End-to-End)

Process bi-weekly / monthly payroll accurately and on schedule through QuickBooks (QB) or similar systems.

Manage deductions, taxes, garnishments, and benefits in full compliance with federal and state laws.

Oversee tax setup, payments, and filings for unemployment, withholding, and franchise taxes.

Review payroll data, resolve discrepancies, and manage terminations, new hires, and adjustments.

Compliance & Reporting

Ensure payroll compliance with tax, benefits, and audit requirements.

Prepare and submit reports audits.

Coordinate with Intuit, state agencies, and finance to keep filings and registrations current.

Maintain accurate, audit-ready payroll documentation.

Benefits Administration

Administer employee benefits including insurance, 401(k), and related deductions.

Manage 401(k) and insurance payments, QB entries, billing schedules, and vendor coordination.

Support benefit enrollments, updates, and employee communication.

Reconciliation & Coordination

Perform payroll account reconciliations and ensure accurate leave and benefits tracking.

Coordinate franchise tax payments and other statutory filings.

Employee & Team Collaboration

Address payroll and benefits inquiries promptly and professionally.

Work closely with HR, Finance, and vendors to ensure end-to-end accuracy and compliance.

Continuous Improvement

Identify process gaps and suggest automation or efficiency improvements.

Take ownership of assigned tasks with accountability and transparency.

Qualifications :

Bachelor’s degree in Accounting, Finance, Human Resources, or a related field (preferred).

2–4 years of U.S. payroll experience, including tax filings, benefits coordination, and compliance.

Proficiency in QuickBooks (QB) and familiarity with payroll and HRIS systems.

Strong analytical and numerical skills with high attention to detail.

Excellent communication and organizational skills.

Ability to handle confidential information with integrity and discretion.

Why Join Us :

You’ll be part of a collaborative, growing, and values-driven HR and Finance team where your precision, problem-solving, and ideas for improvement truly make an impact.