Executive Assistant (Remote-India)
hotsourcedGandhinagar, IN30+ days ago
Job type
- Remote
Job descriptionHelp organise and maintain the Founder’s task backlog Assist with prioritisation and delegation of tasks Follow up on meeting action points and ensure progress tracking Help manage key quarterly company initiatives with light-touch project tracking Support OKR tracking and reporting Prepare agendas, take meeting minutes, track follow-ups Assist in the creation and maintenance of SOPs and internal documentation Manage invoices and set up system integrations (e.g., Xero, GoCardless) Research tools, draft policies, and assist with process design Coordinate travel, accommodation, and team events Proactively manage logistics for client visits in multiple cities Prepare agendas, take meeting minutes, track follow-ups Assist in the creation and maintenance of SOPs and internal documentation Create and format presentations and internal documents in PowerPoint / Google Slides Write and schedule content (using existing tone / style guidance) Assist in preparing investor updates and reports Conduct research (e.g., market, tools, VCs) and summarise findings Conduct data analysis using Excel / Sheets High attention to detail (especially with formatting, consistency, grammar) Proficiency in PowerPoint and Excel Excellent written communication Task and time management Comfortable with technology and fast learning of new tools Discretion with confidential information Proactive mindset with initiative to spot and solve problems Experience using HubSpot, Xero, GoCardless Familiarity with AI tools (e.g., ChatGPT, Claude) for automation and content repurposing Exposure to SaaS Monday to Friday 14 : 00 - 23 : 00 IST (08 : 30 am - 17 : 30 GMT) Annual CTC : 8 to 12 lakhs Fully remote role
Summary
Overview :
We are seeking a high-performance Executive Assistant to support the Founder in staying organised, focused, and effective across a wide range of priorities. You'll play a key role in managing the Founder’s schedule, communication, key projects, and operational initiatives.
The ideal candidate is execution-driven, highly organised, tech-savvy, and eager to take ownership of critical support tasks that drive real leverage.
Please note : We are not actively hiring for this position at the moment. Applications are still welcome, but responses may be delayed.
Key Responsibilities :
Executive Support & Calendar Management
- Own the Founder’s calendar : defend focus time, time-block priorities, avoid overload
- Manage inbound scheduling and optimise for strategic goals
- Review and triage emails; draft responses where appropriate
- Follow up with internal / external stakeholders when replies are missing or actions delayed
- Proofread important documents and investor communications
Task, Project & Prioritisation Support
Administrative Operations
Travel & Event Logistics
Content, Docs, & Communication Support
Skills & Competencies :
Must-Have :
Bonus :
Work Schedule
As the client is UK-based, you will be required to work in UK daytime :
Pay & Benefits - What you’ll get in return :
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Executive Assistant • Gandhinagar, IN
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