PHI - Executive Assistant

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Job Description

Job Title : Executive Assistant

Location : Mumbai

Overall, Role Purpose

An Executive Assistant is to provide high-level administrative support to senior executives, enabling them to focus on strategic initiatives and key business priorities. By efficiently managing schedules, communications, and administrative tasks, the Executive Assistant ensures that executives can maximize their productivity and effectiveness. Additionally, they serve as a trusted liaison between executives and internal / external stakeholders, maintaining confidentiality, and handling sensitive information with discretion.

Overall, the Executive Assistant plays a crucial role in facilitating the smooth operation of the executive office and contributing to the overall success of the organization.

Key Responsibilities

• Coordinate daily calendars of senior managers.
• Plan appointments and events
• Act as the point of contact between executives and employees / clients
• Create regular reports and update internal databases.
• Make travel arrangements.
• Respond promptly to managers’ queries.
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Develop and maintain a filing system.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Communicate effectively with global teams, providing updates, insights, and support as needed.

Job Requirements - Knowledge and Skills

Job Requirements - Attributes