Back Office Intern

Job Summary

We are looking for a proactive and organised Office Admin Intern to support day-to-day office activities, including travel booking and data management tasks. This is a great opportunity for individuals who want to gain hands-on experience in office administration while developing skills in travel coordination and data organisation.

Key Responsibilities

Travel Booking & Coordination :

Assist with booking travel arrangements for staff, including flights, hotels, and transportation.

Prepare travel itineraries and ensure all arrangements are confirmed and communicated clearly.

Assist in managing travel-related expenses and preparing reports.

Keep track of travel policies and ensure compliance when booking travel.

Data Management : Organise and maintain company data, including databases, spreadsheets, and digital files.

Assist with data entry, ensuring that information is accurate, up-to-date, and easily accessible.

Help manage records related to employee details, office inventory, and other administrative documents.

Support with generating reports from data, using tools like Excel or Google Sheets.

General Office Administration : o Assist with managing office supplies and inventory.

Greet visitors and direct them to the appropriate team members.

Handle incoming calls, emails, and other correspondence.

Assist with scheduling meetings and maintaining the office calendar.

Help with document preparation, filing, scanning, and photocopying.

Additional Administrative Support : o Assist with HR-related tasks, such as data entry, maintaining records, and supporting the on-boarding process.

Support in organising office events, meetings, and team-building activities.

Help maintain the organisation and cleanliness of the office environment.

Provide general administrative support to office staff as needed.

Qualifications & Skills

Currently enrolled in a relevant field (e.g., Business Administration, Travel Management, Data Management, Office Management, etc.) or a recent graduate.

Strong organisational and time management skills, with the ability to manage multiple tasks.

Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.

Familiarity with data management tools or systems (e.g., CRM, Google Sheets, etc.) is a plus.

• Strong attention to detail and ability to maintain accuracy when managing data.

Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

Positive attitude, flexible, and eager to learn.

Previous experience in travel coordination or data management is a plus (but not required).

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Skills Required

Word, google sheets , Powerpoint, Excel, Ms Office, Crm