Procurement Officer

Role Overview

The role is responsible for ensuring the

availability of raw materials and components

in line with the

production schedule

through effective

vendor management, sourcing, and procurement operations . The position also involves handling

MRO, asset purchases, and factory-based procurement requirements , while ensuring operational excellence across the end-to-end

Procure-to-Pay (P2P)

cycle.

Key Responsibilities

1. Vendor Management & Expediting

Engage proactively with vendors to ensure timely delivery of materials as per production requirements.

Manage key commodities such as

Copper and Packaging

with precision and agility.

Prepare and monitor delivery schedules aligned with purchase orders and production timelines.

Track vendor performance, identify potential delays, and initiate timely escalations to meet monthly supply targets.

Use the

Vendor Portal

for efficient communication, coordination, and issue resolution.

Collaborate with planning and plant teams to maintain optimal safety stock levels and storage utilization.

Develop and maintain procurement dashboards to track performance metrics and delivery adherence.

2. Operational Procurement & P2P Cycle

Own and manage the

end-to-end Procure-to-Pay (P2P)

process ensuring compliance, accuracy, and timeliness.

Process purchase orders via

SAP MM

for both domestic and import transactions under various

Incoterms .

Implement

Engineering Change Requests (ECR / ECN)

and manage rejection material disposal within defined timelines.

Execute cost optimization initiatives for

NPI (Non-Production Items)

and

Capex

procurements.

Manage procurement documentation, payment terms (including

LC / BG ), and vendor settlements as per policy.

3. Strategic Buying & Supplier Development

Source, develop, and procure non-production items directly for factory operations.

Collaborate with

R&D and Supplier Development

teams for new component sourcing and vendor qualification.

Conduct supplier evaluations and site audits in coordination with the

Quality

and

Strategic Sourcing

teams.

Lead commercial negotiations and periodic price reviews to ensure competitive procurement.

Maintain supplier performance metrics, review vendor segmentation, and ensure continuous improvement.

4. Inventory & Material Management

Monitor raw material inventory and refine lead times based on production requirements.

Measure and report RM / component availability in alignment with monthly and quarterly production schedules.

Ensure efficient utilization of warehouse space and maintain accuracy in material tracking.

5. Governance & Compliance

Ensure adherence to statutory and organizational compliance norms including taxation, safety, and environmental standards.

Implement

5S principles, QC tools, and process control charts

to enhance procurement and operational efficiency.

Contribute to corporate SCM initiatives related to logistics, planning, strategic sourcing, and supplier performance improvement.

Desired Skills & Attributes

Strong analytical, negotiation, and communication skills.

Proven experience in vendor management and supply chain coordination.

Working knowledge of

SAP MM

and procurement workflows.

Exposure to import / export documentation, payment instruments, and compliance frameworks.

Ability to collaborate cross-functionally and drive accountability in vendor networks.