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Executive Front Desk / Administration

Executive Front Desk / Administration

ConfidentialIndia
4 days ago
Job description

Qualifications

  • Bachelor's Degree in Education, Administration, or a related field .
  • Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace .
  • Minimum 2 –4 years of experience in school administration or related roles.
  • Working knowledge of Indian education regulations ; familiarity with IB framework is a plus.
  • Strong written and verbal English communication skills .

Key Responsibilities : 1. Administrative Operations

  • Oversee daily campus operations, including student arrival and dispersal .
  • Ensure implementation and compliance with school-wide policies, IB guidelines , and administrative SOPs.
  • Coordinate with academic leads on arrangements for field trips, picnics, annual day, sports events , and other school programs.
  • Manage petty cash and maintain transparent records of all school-level financial transactions.
  • Maintain the Google Drive structure , shared folders, and organize digital records efficiently using MS Word, Excel , and other productivity tools.
  • Maintain an up-to-date inventory of school stationery, learning materials, and essential consumables.
  • Serve as the first point of contact for handling parental queries via phone and email with professionalism and empathy.
  • Staff Supervision
  • Supervise housekeeping, security, teaching attendance, and support staff rosters.
  • Ensure daily housekeeping readiness through rounds; address service delivery issues.
  • Support the academic team in managing schedules, availability, and basic HR functions.
  • Promote a culture of accountability, punctuality, and supportiveness.
  • Student Services
  • Conduct daily school walkthroughs in coordination with the Facilities Manager to identify and report repairs, ensuring resolution in a timely manner.
  • Liaise with the uniform vendor, ID card service provider, and cafeteria for updated student counts and timely delivery.
  • Work closely with the school nurse to :
  • Maintain updated health records .
  • Monitor known student allergies.
  • Ensure the infirmary is stocked in accordance with approved guidelines.
  • Support student enrolment , fee collection (academic, transport, and after-school activities), and ensure accuracy of data entered into the School MIS system.
  • Compliance & Reporting
  • Ensure timely submissions and accurate data entry into SARAL, UDISE , and other required educational / government portals.
  • Maintain all school documentation per regulatory guidelines and audit-readiness standards.
  • Prepare periodic reports for the HOS, Admin Head, and Governance Board as required.
  • Communication & Community Relations
  • Act as a liaison between the school and external stakeholders including parents, vendors , and local authorities.
  • Ensure timely communication of important updates, events, and circulars.
  • Represent the school positively in community events or when interacting with external visitors.

    • Skills Required

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