Personal Secretary

Skills :

Calendar Management, Travel Coordination, Meeting Scheduling, Email Management, Document Preparation, Telephone Etiquette, Time Management, Confidentiality,

Job Description For Personal Secretary

• Daily Scheduling & Calendar Management
• Manage and block your daily calendar across all 4 companies.
• Confirm and remind you of upcoming meetings, calls, events, and shoots.
• Prioritize and color-code meetings (e.g., Reliserv blue, Digitalzaa pink , Fairytales Casa black).
• Reschedule or cancel meetings when required.
• Prepare your daily agenda by 9 : 00 AM.
• Communication & Coordination
• Act as the first point of contact for internal and external communication.
• Draft and send emails, WhatsApp messages, and follow-ups on your behalf.
• Filter and forward only important calls or messages to you.
• Send meeting reminders to teams and clients.
• Maintain polite, professional tone in all CEO communications.
• Task Tracking & Dashboard Updates
• Ensure Reva dashboards are updated daily for all businesses.
• Follow up with department heads for task status and KPIs.
• Prepare an end-of-day CEO briefing with key updates.
• Track your personal to-dos, pending approvals, and critical escalations.
• Documentation & Reporting
• Collect daily reports from Sales, Marketing, Finance, Operations & HR.
• Summarize reports into one concise document / deck for your review.
• Maintain soft copies of MoMs (Minutes of Meeting), contracts, quotations, etc.
• Ensure documents needing your signature are queued properly.
• Travel, Events & Lifestyle Support
• Plan and book travel (business trips, conferences, personal events).
• Coordinate with vendors and event teams for CEO appearances.
• Handle boutique visits, shoots, PR events, and award functions.
• Maintain your wardrobe, shoot calendar, and PR gifting schedule (if required).
• CEO Support & Personal Efficiency
• Remind you of key personal appointments (family, medical, personal errands).
• Handle small personal admin work courier, printing, scheduling, vendor payments, etc.
• Keep a daily note of CEO wins, highlights, and priority focus.
• Ensure a smooth transition between your multiple company roles each day.
• Proactive Execution (Not Just Reactive)
• Identify tasks you can delegate.
• Suggest what can be automated or optimized.
• Create structured reminders so nothing slips through the cracks.
• Prepare small briefs before each meeting so you are informed.

Designation : Personal Secretary

No of Vacancies : 1

Qualification : Graduate

Salary Package (Monthly Gross) : 25-28K

Job Location : Navi Mumbai Kharghar

Fresher / Experience : Experience 1- 3 yrs

Preferred Candidate - The Candidate will be preferred from Navi Mumbai Location Only

Interested candidates can call us on 7304995406 or email us on [HIDDEN TEXT]

Skills Required

Time Management, Confidentiality, Calendar Management, travel coordination , meeting scheduling , Document Preparation, Email Management, Telephone etiquette