Head of Investment Operations

Job Summary

We are looking for an experienced Head of Investment Operations to manage and optimize operational processes supporting the investment team. The ideal candidate will handle and / or manage a team handling all administrative aspects of investment operations, including documentation, KYC, document management systems, execution and recording of transactions, monitoring portfolio performance, and maintaining accurate records for investments in the family office portfolio. This role requires collaboration with internal teams and external stakeholders such as custodians, brokers, and banks.

Key Responsibilities

• SOP Implementation – Finalize, Implement, and Monitor defined Standard Operating Procedures in Investment Operations, including reporting on deviations and exceptions
• Trade Execution & Settlement : Ensure timely and accurate trade execution across multiple asset classes (equities, fixed income, derivatives, etc.), coordinating with brokers and custodians
• Transaction Monitoring : Oversee the settlement of trades, cash movements, and corporate actions, ensuring discrepancies are resolved quickly
• Portfolio Reconciliation : Perform daily / weekly reconciliations of accounts, including cash and position reconciliations with custodians and prime brokers.
• Compliance & Reporting : Ensure compliance with internal policies, IPS, and SOPs. Coordinate and Exchange required information, details and documents with auditors, regulators, and internal management
• Documentation : Manage team executing all necessary documentation pertaining to investment-related activities and fund transfers, including account opening, KYC, etc. Maintain detailed and accurate records of transactions, processes, and operational procedures, including accounts with various brokers, wealth managers, and international accounts, ensuring compliance with audit requirements.
• Investment Data Management : Maintain and update databases, ensuring all data related to transactions, holdings, and performance is accurately captured and reported.
• Performance Monitoring : Assist in portfolio performance analysis and generate periodic performance reports for internal review.
• Relationship Management : Liaise with third-party service providers, such as custodians, fund administrators, and banks, to ensure operational efficiency.
• Process Improvement : Identify opportunities for improving operational processes and implementing new procedures to enhance efficiency.

Qualifications

Skills Required

Microsoft Excel, Financial Instruments