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Construction Administrator

Construction Administrator

ConfidentialMohali, India
10 days ago
Job description

Role :  Construction Administrative Intern (Project Support) Location :   Mohali, Punjab

Department :   Construction Support – Auswide Pvt Ltd (India KPO)

Reports To :   Project Manager /  Operations Head

Role Overview

We are looking for an enthusiastic and proactive  Construction Administrative Intern  to support our Australianconstruction projects from our Mohali office. This internship is ideal for students or recent graduates whowant to gain hands-on experience in project coordination, client communication, and construction support.The intern will assist the project team in maintaining smooth communication with clients, suppliers, and trades.

Key Responsibilities :

1.  Client Coordination Support

  • Assist clients during colour and material selections and document their decisions.
  • Maintain selection sheets and help ensure timely approvals.
  • Provide regular updates to the onshore project team regarding client progress.

2.  Supplier & Trade Liaison Support

  • Help raise purchase orders and follow up with suppliers for timely material delivery.
  • Coordinate schedules with trades (e.g., electricians, plumbers, carpenters).
  • Track any issues or delays and escalate them to the Project Manager as required.

    • 3.  Project Documentation & Tracking

  • Prepare and manage building approvals such as DA, CC, and CDC.
  • Liaise with certifiers, engineers, architects, and councils for approvals and documentation.
  • Maintain builder portal documentation (HBCF, QBCC, or other project-related approvals).
  • Assist in maintaining records of orders, deliveries, and client approvals in project managementtools.
  • Organize contracts, invoices, and selection sheets, ensuring all project documents are up to date.

    • 4.  Reporting & Progress Updates

  • Track and report project progress using Zoho Projects or CRM tools.
  • Help prepare weekly status reports on client selections, supplier orders, and trade schedules.
  • Support the preparation of trade and supplier invoice summaries and other reports as requested.
  • Send weekly update reports to management on project milestones and pending actions.

    • 5.  General Project Support

  • Coordinate material orders, schedules, and inspections as per project timelines.
  • Ensure all project-related data is accurately updated in internal systems.
  • Provide day-to-day administrative and operational support to the Australian project team.

    • Qualifications ' s Skills

  • Currently pursuing or recently graduated in Construction Management, Civil Engineering, BusinessAdministration, or related fields.
  • Strong interest in construction projects and project coordination.
  • Good English communication skills (written and verbal).
  • Basic understanding of construction materials and processes is a plus.
  • Comfortable using MS Office, Google Workspace, and project management tools (Zoho preferred).
  • Strong organizational skills, attention to detail, and eagerness to learn.

    • What We Offer

  • Hands-on experience with international construction projects and exposure to Australian market standards.
  • Mentorship from experienced project managers and coordinators.
  • Professional, dynamic, and supportive work environment.
  • Opportunity to transition into a Junior Project Coordinator role based on performance.

    • Skills Required

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