Bid Management Specialist

Company Description

SS Information Systems Private Limited is a leading IT system integration and outsourced business services provider with extensive reach across South India. Partnering with major OEMs like DellEMC Technologies, VMware, IBM, Microsoft, and Cisco, the company provides comprehensive solutions across diverse industries, including Retail Banking, Insurance, Telecom, Public Sector Units, and Government segments. Its services encompass application solutions, IT infrastructure management, system integration, and IT training businesses. SS Information is committed to offering innovative, end-to-end solutions, striving to become the top-ranked provider for best-in-class infrastructure management services. With a focus on excellence, the company continues to expand its high-value offerings to meet client needs across various vertical and horizontal markets.

Role Description

This is a full-time on-site role for a Tendering Specialist based in Chennai. The Tendering Specialist will manage tender operations, analyze tender requirements, prepare and submit proposals, and oversee the procurement processes. The role involves collaborating closely with multiple teams, maintaining accurate records of tenders, and ensuring compliance with organizational and regulatory guidelines. Additional responsibilities include using analytical skills for cost estimation and maintaining effective communication with internal and external stakeholders.

Key Responsibilities :

Tender Preparation & Submission :

• Tender Identification :
• Monitor tender portals, government websites, and private platforms to identify relevant opportunities.
• Documentation & Compliance :
• Analyze tender documents, RFPs, RFQs, and EOI to ensure understanding of technical, commercial, and financial requirements.
• Prepare all necessary documents, including company profiles, certificates, compliance statements, and pricing sheets.
• Coordination :
• Collaborate with internal teams (sales, technical, finance) to gather data and prepare responses.
• Coordinate with OEMs and distributors for necessary authorizations, specifications, and pricing.
• Submission :
• Ensure timely submission of tenders in both online and offline formats, adhering to strict deadlines.

Pricing & Cost Analysis :

Relationship Management :

Post-Submission Activities :

Compliance & Record-Keeping :

Key Skills & Competencies :

Qualifications & Experience :