Administrative Executive

Job Description – Admin Executive

Position : Admin Executive

Location : Mumbai (Andheri E)

Department : Administration

Reports To : Admin Manager / Head – Administration

Job Purpose

To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.

Key Responsibilities

• Office Administration & Facility Management
• Oversee general office operations and upkeep.
• Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
• Monitor consumables, stationery, pantry, and office supplies records.
• Support Canteen In charge in supervision of Canteen and Kitchen area
• Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).
• Compliance & Documentation
• Maintain contracts, agreements, and licenses for vendors and facilities.
• Ensure compliance with statutory and company policies (fire safety, health & safety norms, etc.).
• Maintain records of assets, keys, and access controls.
• Assist in preparing MIS, reports, and presentations related to admin activities.
• Provide administrative support to senior management as required.
• Vendor & Cost Management
• Liaise with vendors, negotiate contracts, and monitor service-level performance.
• Process bills, track budgets, and support cost optimization.

Key Skills & Competencies

Qualifications & Experience

Work Conditions