Workforce Management (Frontline WFM RTA (Workforce Management Real-Time Analyst) is responsible for actively monitoring and managing call volumes, agent availability, and workload distribution in real-time to ensure service level agreements are met.
This is achieved primarily by adjustments to schedules and agent assignments as needed throughout the day based on live data; their key responsibilities include analyzing queues for adherence opportunities and taking corrective actions to optimize operational efficiency via Teams chats with functional areas.
Key skills :
- Strong analytical skills to interpret data and make informed decisions quickly
- Excellent communication skills to collaborate with operations teams and escalate issues effectively
- Ability to work under pressure and make rapid adjustments in a fast-paced environment
- Proficiency in workforce management software and tools
- Understanding of contact center operations and key performance metrics
Roles and monitoring :
Continuously monitor call volumes, agent status (logged in, available, on calls, on breaks), and queue lengths to identify potential issues.Staffing adjustments :
Proactively adjust agent schedules in real-time by adding or removing agents from queues based on call volume fluctuations.Break management :
Ensure agents take scheduled breaks and manage unplanned absences to maintain optimal staffing levels.Adherence monitoring :
Track agent adherence to their scheduled work times and identify deviations requiring reporting :Generate real-time reports on key metrics like call volume, average handle time, and service level with operations team :Work closely with operations managers to identify and address operational challenges, providing insights to improve scheduling trends :Analyze real-time data to identify patterns and trends that may impact service levels and proactively address potential issues.Escalation management :
Escalate critical issues to relevant stakeholders when necessary, such as unexpected high call volumes or staffing shortages.System management :
Utilize workforce management software to monitor real-time data, adjust schedules, and generate reports.Shift Timing : 4 : 30 PM - 4 : 30 AM (IST - 9 hrs Shift)
(ref : iimjobs.com)