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Front Office Coordinator

Front Office Coordinator

ConfidentialJaipur, India
6 days ago
Job description

Key Responsibilities :

Front Desk & Visitor Management

  • Greet and manage all visitors, ensuring proper sign-in and guidance.
  • Conduct school tours for prospective parents and students when required.
  • Ensure cleanliness and presentability of the reception area.
  • Arrange refreshments (coffee, water, etc.) for guests and staff at the reception.

Security & Attendance

  • Monitor staff in / out movement and report late arrivals.
  • Maintain records of daily attendance and share reports as needed.

    • Parent & Public Communication

  • Handle phone and in-person inquiries from parents and visitors.
  • Coordinate parent communications, including scheduling appointments with teachers or school leadership.

    • Logistics & Distribution

  • Coordinate the distribution of school uniforms and books to students.
  • Manage interactions with vendors for supplies and services.
  • Assist with student transport coordination (pick-up / drop logistics, communication with transport staff, etc.).

    • Administrative Support

  • Manage and organize school-related emails and correspondence.
  • Maintain and update student / staff data records as needed.
  • Schedule and manage appointments and meetings for the school office.

    • ERP & Systems

  • Support data entry and reporting using the school's ERP system.
  • Ensure accuracy and timeliness of updates in ERP modules relevant to office functions.

    • Student Engagement

  • Engage newly admitted students (especially young children) with games or activities during waiting periods.

    • Skills Required

    visitor management , Data Entry, Communication, Reporting

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    Office Coordinator • Jaipur, India

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