Personal Assistant

About Company Quidich Innovation Labs

is a leading global sports technology company with established presences in Mumbai, London, and the UAE. Our ethos revolves around the narrative power of sports and its ability to unify individuals from various backgrounds. With this perspective, we've pioneered diverse technological tools over the past five years. These innovations have been showcased at renowned tournaments, including the Indian Premier League, ICC Men’s T20 World Cup, ICC Women’s World Cup, and Men's FIH Hockey World Cup, among others.

Role As a Personal Assistant (PA), you will play a crucial role in providing dedicated support to our Founder, ensuring seamless day-to-day operations. Your primary responsibilities will include managing their schedule, coordinating meetings, and handling communications. As the key point of contact for the Founder, you will interact with internal and external stakeholders across various projects and tasks, ensuring all communications and actions are well-organized and efficiently executed. Additionally, you may occasionally extend support to other senior leadership members as needed.

Responsibilities Efficiently managing and organizing the founder’s calendar, ensuring optimal prioritization of meetings, appointments, and events. Anticipating scheduling conflicts and proactively resolving them. Scheduling and coordinating internal and external meetings, ensuring all stakeholders are well-informed and prepared. Assisting in preparing meeting agendas, recording minutes, and tracking action items. Acting as the primary point of contact between the founder and internal / external stakeholders. Managing emails, phone calls, and messages professionally and efficiently. Arranging domestic and international travel, including flights, accommodations, and transportation. Ensuring seamless execution of travel plans with detailed itineraries and contingency planning. Preparing reports, presentations, meeting notes, and other essential documents. Maintaining an organized system for confidential files and records. Tracking ongoing projects, deadlines, and follow-ups to ensure smooth execution. Proactively managing priorities and assisting in task delegation when required. Handling sensitive information with the utmost professionalism, confidentiality, and discretion. Serving as a trusted partner in managing critical business operations.

Required Skills and Competencies Bachelor's degree in Business Administration or a related field is preferred. Proven experience as a Personal Assistant, Executive Assistant, or in a similar role. Strong organizational and time-management skills, with the ability to multitask effectively. Exceptional written and verbal communication abilities. Prior experience working with senior management is highly desirable. Comprehensive knowledge of MS Office and Google Suite. Capability to adhere to deadlines in a dynamic, rapidly evolving environment. An enthusiastic learner, innovative problem-solver, and attentive listener. Discretion and confidentiality are paramount. Ability to work independently as well as collaboratively within a team.

Reporting To :

Co-Founder Joining Date :

Immediate Location :

Goa Interested candidates please send your CV to

[email protected]