EA To CEO

Job description

Job Summary

The Executive Assistant (EA) to the CEO will provide high-level strategic and

administrative support, ensuring smooth business operations. The ideal candidate, with a

defense background, will bring a strong sense of discipline, organizational skills,

confidentiality, and strategic thinking. The EA will act as a trusted advisor, managing

schedules, communication, and high-priority projects while ensuring seamless coordination

between the CEO and various stakeholders.

Key Responsibilities 1. Strategic & Executive Support

Assist the CEO in decision-making by conducting research, preparing reports, and

analyzing key business data.

Act as a liaison between the CEO and internal / external stakeholders.

Ensure timely execution of strategic initiatives and follow-up on key action items.

Draft speeches, presentations, and high-level reports for board meetings, investor

discussions, and corporate events.

2. Calendar & Task Management

Manage and optimize the CEO’s schedule, ensuring efficient time allocation for

meetings, events, and travel.

Prioritize and coordinate appointments, ensuring alignment with business priorities.

Handle confidential and time-sensitive information with discretion.

3. Communication & Stakeholder Management

Serve as a key point of contact between the CEO and senior executives, government

agencies, corporate clients, and other stakeholders.

Draft emails, correspondence, and executive briefings on behalf of the CEO.

Ensure effective communication within the organization, aligning leadership teams

with the CEO’s vision.

4. Project & Operations Management

Oversee special projects, ensuring timely execution and reporting progress to the

CEO.

Coordinate with various departments to track and implement strategic business plans.

Maintain detailed records of key business decisions, minutes of meetings, and follow-

up actions.

5. Travel & Event Coordination

Plan and manage all travel arrangements (domestic and international), ensuring

smooth logistics and itinerary planning.

Organize high-profile business meetings, conferences, and corporate events.

Ensure security protocols and risk assessment for travel, leveraging defense

experience for strategic planning.

6. Confidentiality & Compliance

Handle sensitive information with utmost discretion, maintaining confidentiality in all

matters.

Ensure adherence to company policies, legal requirements, and corporate governance

frameworks.

Maintain security awareness, leveraging defense expertise to protect business

interests.

Key Requirements

1. Experience & Skills

5+ years of experience as an Executive Assistant, Chief of Staff, or in a strategic

advisory role.

Defense background (Ex-Serviceman / Retired Officer preferred) with experience

in high-stakes decision-making environments.

Strong organizational, multitasking, and problem-solving abilities.

Excellent communication, negotiation, and interpersonal skills.

Proficiency in MS Office (Excel, PowerPoint, Word) and business management

tools.

Ability to work under pressure, demonstrating leadership and discretion.

2. Education & Qualifications

Bachelor’s / Master’s degree in Business Administration, Management, or a related

field.

Certification in Executive Leadership, Strategic Management, or Project

Management (PMP) is a plus.

3. Additional Skills

High level of discipline, integrity, and confidentiality, leveraging defense

experience in corporate settings.

Strong ability to anticipate problems and propose effective solutions.

Experience handling high-level security protocols and risk management.