Executive Assistant to CEO

Job Description

About the Organization :

Swaniti Initiative is a social enterprise that is working at the intersection of climate, governance and last mile delivery. We believe that while the willingness and resources exist, there are fundamental gaps in the execution within communities that is the biggest crisis in the climate movement. Accordingly, Swaniti works with subnational governments to conduct microplanning exercises with consultations with community and key stakeholders to understand the pathways forward, provide technical assistance to subnational governments to provide support in program implementation and support in monitoring and delivery of programs.

Swaniti has been working across multiple geographies in the global south to unlock capital. Our three core metrics include unlocking public capital, ensuring last mile communities are directly benefitted and creating systemic changes in the public service systems. While we are continuing to focus on impact, it is critical to have a lead who has a deep understanding about monitoring, evaluation and learning. Our intention is to create an institutional capabilities to measure and document the scale of our impact and look at how learning can be replicated across the institution.

About the Position

Job Overview :

We are seeking a self-driven and highly organized Executive Assistant to support and ensure seamless operation of daily operations. The ideal candidate is proactive with a keen eye for detail and has the capacity to efficiently multitask with good communication skills. A self-starter with excellent organizational abilities, the candidate will be responsible for managing schedules, organizing meetings, and assisting with various projects.

Roles & Responsibilities :

Time & Task Management : Ensure all administrative functions are completed on time managing deadlines effectively.

Communication Management : Be the first point of contact (SPOC)

and schedule calls, address required emails, messages, queries and ensure they are prioritized. Communicate effectively with both internal and external stakeholders with timely follow-ups.

Event Coordination : Coordinate for internal and external events ensuring all details are handled, prioritizing mandates. Support in planning events, conferences and related events.

Confidentiality & Information Management : Handle sensitive and confidential   information with the highest level of discretion maintaining secured filing system with proper storage.

Time Sensitive Notifications : Ensure timely updates

and reminders are communicated, preventing delays and overdue tasks.

Maintain Reports & Documentation : Assist is preparing write- ups, content preparation, reports or presentations, complete data and maintain listed documentation.

Stakeholder Relations : Handle stakeholder queries, requests and follow ups, support in maintaining strong stakeholder relations.

Requirements

Qualifications :

• Graduate / Masters in related discipline, preferably from a reputed institution.
• At least a minimum of 5 years in the role as an Executive Assistant.
• Time management and ability to meet deadlines.
• Excellent verbal and communication skills
• Strong organizational skills and be able to multitask
• Problem solving and decision making skills
• Proactive and self- directed.
• Strong interpersonal skills
• Preference to Delhi based candidates