Assistant to the Director

About the role :

We’re looking for a sharp, highly organized Assistant to the Director who can bring structure, clarity, and pace to a fast-moving work environment. This role is central to keeping the Director’s schedule, communication, and ongoing projects on track - especially across events, artist coordination, and high-level partnerships.

You’ll be working closely with the Director on day-to-day execution, managing the details that make big things run smoothly. The right person for this role is proactive, resourceful, and comfortable operating with independence and discretion - someone who can anticipate needs, stay ahead of timelines, and keep things moving without being chased.

If you enjoy working behind the scenes to make sure everything clicks into place, and thrive in environments where no two days look the same - this is the kind of role where you’ll feel at home.

Key Responsibilities :

Manage the Founder’s calendar, priorities, and communication

Coordinate travel, meetings, events, and logistics

Support with emails, proposals, and key documents

Liaise with artists, partners, vendors, and the internal team

Assist with personal tasks, errands, and scheduling

Ensure follow-ups happen and things stay organized

Handle all responsibilities with discretion and reliability

Qualifications :

Prior experience in an Executive or Personal Assistant role is preferred

Strong communication skills (fluent English, professional tone)

Tech-savvy and comfortable with tools like Google Workspace, WhatsApp Business, and basic task / project platforms

Highly organized, proactive, discreet, and calm under pressure