Senior Admin Executive

Job Requirements

At Quest Global, it's not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place—to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster.

Key Responsibilities

Senior Admin Executive play a vital role overseeing the day-to-day operations of the administration function, to meet Organization's overall strategy and goals.

Admin Executive is responsible for developing and implementing strategic plans within approved budgets.

The role demands leading a team and providing high end support to ensure efficient and effective operations.

The role also involves dynamic administrative tasks, such as data analysis, problem-solving, decision-making, requiring strong judgment, initiative, and delegation skills.

Roles and Responsibilities

• Responsible for the planning, execution, and optimization of administrative operations in line with Organization's objectives.
• Oversee the office hygiene to ensure compliance with health and safety regulations and to maintain a clean and professional environment.
• Responsible for collaborating with vendors to ensure the efficient management of critical equipment, by ensuring seamless performance, and minimal downtime.
• Responsible for leveraging admin tools to optimize workflows, streamline tasks, and enhance operational efficiency.
• Overseeing the coordination of transportation vehicle management, which includes managing vehicle fleets, coordinating planning and execution of transport schedules for employees, and customers.
• Responsible for providing exceptional support to ensure prompt resolution of service tickets in a timely and professional manner.
• Vendor Management -collaborating with outsourced third-party service providers to ensure seamless operations and high-quality support. This includes managing relationships with vendors, monitoring service delivery, and resolving issues on time.
• Manage and Monitor petty cash transactions.
• Analyzing the Admin Processes to identify opportunities for improvement, proposing revisions to enhance efficiency and productivity, and recommending updates to workflow, procedures, and equipment use.
• Organizing and maintaining accurate up-to-date filing mechanisms to ensure that important documents are easily accessible and readily available.
• Reviewing and verifying invoices, records, and reports for accuracy and completeness, and ensuring that all submissions are accurate and complete before approval.
• Interacting with various functions for effective collaboration.
• Staying updated with the current market trends, latest technologies and identify opportunities for improvement, with the aim of implementing innovative ideas to drive business growth.
• Adapt strategic thinking to analyze market dynamics and develop solutions to stay ahead of the competition. leveraging technology to streamline processes and enhance efficiency.
• Active participation in training programs, internal audits to ensure compliance with regulatory requirements..
• Support customer audits to ensure seamless operations and maintain a high level of customer satisfaction.
• Monitoring and assessing the key performance indicators (KPIs) to identify areas for operational level improvements.

Additional Requirements

We are known for our extraordinary people who make the impossible possible every day. Questians are driven by hunger, humility, and aspiration. We believe that our company culture is the key to our ability to make a true difference in every industry we reach. Our teams regularly invest time and dedicated effort into internal culture work, ensuring that all voices are heard.

We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect, where everyone belongs, is valued, and feels inspired to share their ideas. We know embracing our unique differences makes us better, and that solving the worlds hardest engineering problems requires diverse ideas, perspectives, and backgrounds. We shine the brightest when we tap into the many dimensions that thrive across over 21,000 difference-makers in our workplace.

Work Experience

Qualifications and Skills :

Benefits

As applicable

Skills Required

Administrative Operations, Data Analysis, Vendor Management, office procedures , Communication, Problem-solving