Hostel Warden

Job Title : Hostel Warden Department : Hostel Administration

NO. OF POST : 02 ( Male & Female )

1. Job Purpose

The Hostel Warden is responsible for ensuring the smooth functioning, discipline, security, and welfare of all residents in the hostel. The role aims to maintain a safe, hygienic, and supportive living environment for students at PPSU.

2. Key Responsibilities

A. Hostel Administration

Maintain accurate records of student attendance, room allotment, and hostel occupancy.

Oversee room allocation, shifting, and maintenance of hostel infrastructure.

Supervise housekeeping and ensure cleanliness in all hostel areas.

Monitor maintenance needs and report issues to the administration.

B. Discipline & Safety

Implement and monitor compliance with hostel rules and regulations.

Maintain entry / exit registers and monitor visitor movement.

Ensure security of the hostel premises, including conducting regular rounds.

Address emergencies quickly—medical, disciplinary, or safety-related.

C. Student Welfare

Address student grievances and ensure their well-being within the hostel.

Promote a positive and respectful living environment for students.

Coordinate with parents / guardians when required.

Facilitate medical support and ensure availability of first-aid supplies.

D. Administration & Reporting

Maintain stock registers for hostel supplies, equipment, and materials.

Coordinate with mess / kitchen staff to ensure quality and timely meals.

Submit periodic reports to the supervising authorities.

Assist in audits, inspections, and hostel events.

3. Skills & Competencies

Strong communication and interpersonal skills.

Ability to maintain discipline effectively and fairly.

Good organisational and record-keeping skills.

Conflict resolution and emergency-handling capabilities.

Supervisory and leadership qualities.