No longer accepting applications
Executive Assistant
Virtual Building Studio IncAhmedabad, Gujarat, India9 days ago
Job descriptionAct as the central point of contact between CEO and internal teams (HR, Sales, Production, Finance). Follow up on proposals, approvals, escalations, and client deliverables. Maintain trackers for business-critical items (sales pipeline, recruitment updates, project status). Handle confidential documents and agreements with discretion. Research, compile, and prepare data / reports for strategic decisions. Assist in investor / client presentations and international business development initiatives. Organize and coordinate CEO’s participation in industry events, conferences, and networking activities. Support day-to-day personal coordination tasks that overlap with business needs. Ensure CEO’s extended work routine runs smoothly without operational bottlenecks. Bachelor’s degree (Business Administration, Management, or related field). 3–5 years of experience supporting senior management / executives. Strong English communication skills (verbal & written). Proficiency in MS Office, Google Workspace, Zoho tools, and project management platforms. Highly organized with attention to detail and ability to multitask. Discretion in handling confidential information. Flexibility to work in alignment with CEO’s extended hours. Must have experienced working in B2B / Software companies. Competitive salary aligned with experience. Opportunity to work closely with the CEO on international projects. Exposure to global clients and business networking. Fast-track career growth in a rapidly expanding organization.
Job Description – Executive Assistant to CEO
Position : Executive Assistant to CEO
Reporting to : CEO – Ar. Ankit Kansara, Intl. Assoc. AIA
Location : Ahmedabad (with flexibility for remote coordination)
About Virtual Building Studio
Virtual Building Studio (VBS) is a global leader in Building Information Modeling (BIM) services, providing Scan-to-BIM, Dedicated Resource Models (Architecture, Structure & MEP), and cutting-edge outsourcing solutions. With clients across the US, Middle East, and India, VBS is scaling rapidly and seeks a highly capable Executive Assistant to support the CEO in managing business priorities and driving organizational efficiency.
Role Overview
The Executive Assistant will act as the right hand to the CEO, ensuring seamless operations, effective delegation, and timely follow-ups across teams. This is a business-oriented role requiring ownership, professionalism, and the ability to anticipate needs, allowing the CEO to focus on strategy, clients, and growth.
Key Responsibilities :
CEO Support & Task Management
- Manage CEO’s calendar, appointments, and travel schedules.
- Filter and prioritize incoming communication (emails, WhatsApp, , calls).
- Draft, review, and send professional communications on behalf of the CEO.
- Prepare proposals, client presentations, MOMs, and reports for meetings.
- Track tasks delegated by CEO and ensure timely completion by team members.
Business Coordination
Administrative & Strategic Support
Personal Assistance
Desired Candidate Profile
Compensation & Benefits
Create a job alert for this search
Executive Assistant • Ahmedabad, Gujarat, India
Related jobs
The Lead Generation role offers the opportunity to join a dynamic, fast-paced sales team.The Lead Generation Representative role offers the opportunity to join a dynamic, fast-paced sales team.This...Show moreLast updated: 19 days ago
We are seeking a high-performance Executive Assistant to support the Founder in staying organised, focused, and effective across a wide range of priorities.
You'll play a key role in managing the Fo...Show moreLast updated: 30+ days ago
- Promoted
Executive Office Assistant
Devendra GroupAhmedabad, Gujarat, India Company is into supplies of industrial equipment and services provider in India, focused on Oil and Gas, Power Generation, Fertilizer, Marine and Process industries.
This is a full-time on-site (loc...Show moreLast updated: 30+ days ago
- Promoted
Executive Assistant
Ishvaa LifeAhmedabad, IN Ishvaa Life and Associated Brands.We are seeking a highly organized and proactive.This is a dynamic role that requires strong communication skills, high attention to detail, and the ability to mana...Show moreLast updated: 30+ days ago
- Promoted
Web3 Growth Executive
ForkOffanand, gujarat, in ForkOff is the culture studio for Web3 rooted in MENA & APAC with a global edge, building geo-specific GTMs focused on recall, retention, and retail adoption.
We’ve collaborated with leading ecosyst...Show moreLast updated: 1 day ago
- Promoted
Ea - Executive Assistant
Guru99.comAhmedabad, Republic Of India, IN Executive Assistant / Office Operations Manager (EA+ / Chief of Staff–Lite).Ahmedabad (On-site, full-time).We are looking for a sharp, highly organized operator to act as the CEO’s right hand—ownin...Show moreLast updated: 11 days ago
- Promoted
- New!
Executive Administrator & Client Coordinator
UppteamAhmedabad, Republic Of India, IN We are seeking a proactive and organized Administrative Executive with strong communication skills to support our operations and serve as a key liaison with our US-based clients.While this role inv...Show moreLast updated: 4 hours ago
- Promoted
EA - Executive Assistant
Guru99.comAhmedabad, Gujarat, India Executive Assistant / Office Operations Manager (EA+ / Chief of Staff–Lite).Ahmedabad (On-site, full-time).We are looking for a sharp, highly organized operator to act as the CEO’s right hand—ownin...Show moreLast updated: 11 days ago
- Promoted
Executive Assistant
DoztiNadiad, IN Executive Assistant to the Founder.M Indian Standard Time (9 : 00 AM- 6 : 00 PM Eastern Standard Time).Dozti is a private holding company with interests across technology, infrastructure, consumer mark...Show moreLast updated: 2 days ago
- Promoted
Executive Assistant
InvokHR SolutionsAhmedabad, Gujarat, India We are hiring for Executive Assistant!.Our Client is an Indian manufacturer of masterbatches and polymer compounds, serving industries like packaging, automotive, textiles and construction.Manage t...Show moreLast updated: 3 days ago
- Promoted
Lead Generation Executive – AUS (4.00 a.m.) / NZ (2.30 am) -(WFH)
STAAHAhmedabad, INRemote
- Promoted
Executive Administrative Assistant
Ajanta Bottle Pvt. Ltd.Ahmedabad, Republic Of India, IN Ajanta Bottles is a diverse company focussing in packaging supplies to Pharmaceutical, food and cosmetics.Group employees over 300 people.
Ahmedabad office is lates to open.The ideal candidate will ...Show moreLast updated: 13 days ago
- Promoted
Executive Assistant (Remote-India)
hotsourcedAnand, INRemote
- Promoted
Executive - Reinsurance Operations
Policybazaar for BusinessGandhinagar, Gujarat, India Assisting in the Reinsurance placements.Maintaining proper documentation of RI placement slips, endorsements and claims.Communicating with Insurance and Reinsurance companies as per requirement.Coo...Show moreLast updated: 30+ days ago
- Promoted
Executive Secretary to Group CEO
ICD Technologies LLCNadiad, IN We’re Hiring : Executive Secretary (Group CEO Office) – Dubai.We are looking for a highly organised, polished, and proactive Executive Secretary to support the Group CEO Office and senior leadership...Show moreLast updated: 2 days ago
- Promoted
Executive Assistant to CEO
o2h groupAhmedabad, Gujarat, India Manage the CEO's calendar, appointments, meetings, and travel arrangements efficiently.Triage and respond to emails and messages, including , on behalf of the CEO.
Organise internal and external mee...Show moreLast updated: 30+ days ago
- Promoted
Executive Assistant
Aaryan InfraAhmedabad, Gujarat, India We're Hiring : Executive Assistant at Aaryan Infrabuild – Ahmedabad.Full-time |On-Site - Ahmedabad | ₹ 6 LPA.With over 25 years of excellence,.
Our legacy is built on creating iconic landmarks that ...Show moreLast updated: 19 days ago
- Promoted
Assistant Business Operations
Sikich IndiaAhmedabad, Gujarat, India Business Operations - Assistant.The ideal candidate should have a broad knowledge of Business Administration, Operations, and Project Management.
Sikich draws on a diverse portfolio of technology so...Show moreLast updated: 10 days ago
- Promoted
Personal / Executive Assistant to Director
EPIQ INDIAAhmedabad, IN We’re Hiring – Personal / Executive Assistant to Director | Chennai, India.We are looking for a proactive and highly organized.
Personal / Executive Assistant.The ideal candidate will manage a wide ...Show moreLast updated: 2 days ago
- Promoted
Executive Assistant To Ceo
o2h groupAhmedabad, Republic Of India, IN Manage the CEO's calendar, appointments, meetings, and travel arrangements efficiently.Triage and respond to emails and messages, including LinkedIn, on behalf of the CEO.Organise internal and exte...Show moreLast updated: 30+ days ago