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Executive Personal Assistant (AI Assistant)

Executive Personal Assistant (AI Assistant)

Interiors With Art Ltdnew delhi, delhi, in
6 days ago
Job description

(Right Hand to Directors – Long-Term Growth Role)

We are seeking a proactive, tech-enabled, and growth-oriented  Executive Operations & AI Assistant  to support three directors managing international projects in luxury design, construction, and wellness.

This is not a traditional EA role — we’re looking for a  right hand  who thrives on using AI, automation, and smart systems to anticipate needs, streamline workflows, and go beyond administration.

Responsibilities

  • Act as a  strategic partner  to directors : anticipate needs, structure priorities, and translate loose requests into clear actions.
  • Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using  automation and rules where possible.
  • Handle correspondence, meeting prep, follow-ups, and stakeholder coordination with professionalism and discretion.
  • Use  AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms etc )  to :
  • Conduct research and distil insights into clear briefing notes.
  • Draft communications, presentations, and reports.
  • Build and maintain streamlined workflows and digital filing systems (SharePoint / OneDrive with metadata tagging)
  • Support  social media research and execution  (LinkedIn, Instagram, etc.).
  • Track delegated actions across teams, chase progress, and provide status updates and create and maintain dashboards.
  • Create and manage templates
  • Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).
  • Continuously identify opportunities to improve efficiency, automate tasks, and bring forward-thinking solutions.

Requirements

  • 3+ years’ PA / EA experience at senior or executive level.
  • Excellent written and verbal English; confident drafting polished documents, decks, and emails as well communicating in English with inviduals and clients from all over the world
  • Tech-forward mindset : proficient in  Microsoft 365, Microsoft Copilot, SharePoint / OneDrive (with metadata structuring), inbox / calendar automation , and digital productivity tools.
  • Demonstrated use of AI tools to enhance research, workflow, or communication.
  • Strong organisational ability, multitasking, and rigorous follow-through.
  • Experience in research and execution.
  • Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.
  • Hungry to learn, grow, and go beyond traditional EA responsibilities.

    • Why Join Us

  • Directly support senior directors shaping international ventures.
  • Long-term role with the chance to  grow beyond administration into operations, systems, and innovation .
  • Be part of a respected company with over two decades of global success in luxury design and construction.
  • A rare opportunity to bring  AI, automation, and innovation  into the heart of leadership.
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    Executive Assistant • new delhi, delhi, in