The SRF School, Bharuch, is an upcoming school project under the leadership of the renowned SRF group. We are looking for an Administrative Officer to join our team and support our daily office procedures.
A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools.
Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
Roles & Responsibilities : -
Parent communication
- Ensure timely notices / circulars are sent to all - staff and parents , after management approves them
- To send transport related messages reach in time.
Transport Management
To make sure that school buses / cabs follow time scheduleTransport route managementManaging transport related operations in Shri ConnectTo make sure that all parent transport related queries are addressed properlyTo ensure safety of the children in school transportTo train the school drivers periodically on traffic rules, children safetyTo ensure bus duty rooster for staff / support staff is followedCanteen Management
Ensure hygiene conditions in the school canteenSet up required systems and processes to ensure that there are not food related hazardsCoordinate with the canteen vendor on daily basis to ensure delivery of food in timeSet up a canteen committee as a core team member and supervise its functioningEnsure periodic audits at the canteen vendor cooking area to ensure hygiene and qualityEvent Management
Oversee administrative arrangements for all school eventsCoordinate with the concerned agencies to ensure that arrangements are done on timeManage school trips and related arrangementsStay back in the school during night outsProcurement
Handle running and capex purchasesEnsure timely collation of requirements to enable timely purchaseManage purchase related inventoryEnsure proper distribution of purchase inventory based on school needsVendor negotiation and Management
Ensure proper rates through vendors by proper negotiationsEnsure timely payments to vendorsEnsure timely deliver from the vendorsHousekeeping
To supervise house-keeping staff and to ensure that all the classrooms, washrooms, the swing area and other areas of the premise are cleanStock maintenance of house-keeping itemsAllocation of house-keeping items to support staffProcurement of house-keeping itemsContractual Staff Management
Dealing with security guards and cab driversDealing with contractors for maids, drivers and guardsEnsure availability of support staff in the premises by coordinating proactively with the vendorEnsure statutory compliances, related to contractual staff, through the vendorLeave management of support staffEnsure increase / decrease in number of support staff on campus based on school needsRepairs and Maintenance
To oversee repairs and maintenance at school premise and ensure timely correction of issues-infrastructure relatedPlumbingDiesel and waterElectricity relatedHorticultureFurnitureEnsure upkeep of physical assets like LCDs / Smart boards / Manage AMCsLocation : Village - Navetha, Near Jio Petrol pump, Bharuch
Age : 25 - 40 Years
Experience : 7 - 10 Years
Qualification : Graduate,Post Graduate.
Key Skills :
Good Communication and Inter personal SkillsTimely planning and execution of dutiesCo-ordination and management skillsResourceful