Founder’s Office Executive / Executive Assistant – CEO Office

FundooLabs Creative Learning Pvt LtdVadodara, Gujarat, India

4 hours ago

Job description

About FundooLabs

FundooLabs Creative Learning Pvt. Ltd. is a Shark Tank India Season 4 funded venture , proudly backed by Anupam Mittal (Shaadi.com, People Group) and Aman Gupta (boAt) .

We are one of India’s fastest-growing DIY scientific toy and sensory play companies , making science fun, hands-on, and safe for kids. With in-house R&D and manufacturing in Vadodara , our products are already available in 3,000+ retail stores across India (Hamleys, Crossword, and many others) and online through Amazon, Flipkart, FirstCry, Instamart, Zepto, Blinkit, and FundooLabs.com .

Our vision is to build a global toy brand from India , expanding into international markets while continuing to scale rapidly in India. FundooLabs fosters a high-growth, innovation-driven culture where ideas matter, ownership is valued, and employees grow alongside the company.

Deserving high-potential candidates with long-term commitment will also be considered for ESOPs in the future.

Salary Range : ₹4 – ₹6 LPA

About the Role

This role goes beyond traditional executive assistance. It is a Founder’s Office role involving coordination, documentation, cross-functional alignment, and execution of important projects.

You will act as the Founder’s right hand — ensuring clarity, speed, and accuracy across the organisation.

This position offers rare exposure to strategy, operations, product development, and business scaling within a fast-moving consumer brand. Ideal for candidates who are organized, tech-savvy, communication-strong, and eager to learn how a startup scales from the inside.

Key Responsibilities

1. Founder’s Office Operations

Manage Founder’s daily workflow, priorities, and schedule
Track projects and tasks across all departments
Prepare reports, dashboards, summaries, and key briefs
Organize and maintain structured documentation in Google Drive

2. Communication & Documentation

Draft written communication on behalf of the Founder

Prepare formal emails, MoMs, proposals, and presentations

Consolidate data from multiple stakeholders for decision-making

Ensure version control and accurate documentation practices

3. Cross-Functional Coordination

Act as a central communication bridge between teams (Design, Operations, Production, HR, Finance, Marketing, Quality)

Capture updates, align deliverables, and run structured follow-ups

Coordinate with external partners, agencies, vendors, and consultants

4. Strategic & Special Projects

Support Founder on new product launches, operational improvements, and scale-up initiatives

Assist with research, competitor insights, and data compilation

Support investor-related documents, decks, and compliance follow-ups

Contribute to ERP / HRIS / process improvement projects and implementations

5. Personal & Administrative Support

Manage Founder’s travel planning, appointments, and priority personal tasks

Maintain confidentiality and professionalism in all interactions

Ideal Candidate Profile

Must-Have Skills

Excellent written and verbal communication

High ownership mindset and follow-up discipline

Strong organizational skills, detail orientation, and multi-tasking

Tech-savvy with hands-on experience in Google Workspace (Docs, Sheets, Drive)

Ability to work independently and in a fast-paced environment

Professional drafting skills for communication & documents

Preferred Backgrounds

Executive Assistant roles

Founder’s Office roles

Project coordination / HR Coordination / Ops

Startup or SME experience

Client servicing or agency coordination roles

Education

Graduate or postgraduate (BBA, B.Com, MBA, CA preferred but not mandatory for the right profile)

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Executive Assistant • Vadodara, Gujarat, India