Administrative Secretary

Office Secretary (Admin & Client Coordination) — Surat (On-site)

Location : Surat, Gujarat (On-site)

Employment Type : Full-time

Industry : Textile Machinery / Industrial Equipment

Experience : 2–5 years (No freshers)

About the role

We’re looking for a proactive Office Secretary to be the front-desk face of our office and the right hand to senior management. You’ll manage reception, calendars, client follow-ups, documentation, and daily operations—ensuring every visitor and inquiry gets a professional, timely experience.

What you’ll do (Key Responsibilities)

Front Desk & Client Care : Greet visitors, manage calls / WhatsApp, maintain visitor logs, and ensure premium hospitality.

Calendar & Travel : Schedule meetings, manage executive calendars, arrange travel / hotels, coordinate vendor / exhibition meetings.

Client Coordination & CRM : Log new inquiries, assign to sales / service, follow up to closure, keep CRM / Sheets updated.

Documentation : Prepare quotations, POs, invoices (with the accountant), collect KYC, and maintain neat digital & physical records.

Office Operations : Stationery / pantry inventory, courier & dispatch tracking, vendor coordination, AMC / service call follow-ups.

Meetings : Draft agendas, take minutes (MoM), circulate action items, and track closures.

Basic Accounts Support : Petty cash, bills / reimbursements, vendor payment follow-ups (with the accountant).

Event & Delivery Support : Assist during machine deliveries, client visits, office events, and photo / video coordination.

Confidentiality & Compliance : Uphold data hygiene and professional standards at all times.

What you’ll need (Requirements)

Languages : Gujarati (primary), Hindi (strong), English (fluent for email & documents).

Tools : MS Office / Google Workspace, WhatsApp Business; good Excel / Sheets skills.

Traits : Professional grooming, punctuality, attention to detail, ownership, people-first attitude.

Nice-to-have (Bonus)

Experience in manufacturing / trading / showroom front office.

CRM (Zoho / HubSpot), Tally basics, or Canva / LinkedIn posting experience.

Work hours & compensation

Timing : Mon–Sat, 9 : 30 AM – 6 : 30 PM

Salary : ₹25,000 – ₹30,000 per month (based on experience & performance)

Benefits : On-the-job training, growth pathway to Office Manager / Executive Assistant, festival perks, and a professional, tech-enabled workplace.

How to apply

Apply via LinkedIn Easy Apply or WhatsApp your CV (PDF) to +91-9825817373 .

Please include : Years of experience, language proficiency, current CTC, expected CTC, and notice period.

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