Executive Assistant to the CEO

In the role of the Executive Secretary to the CEO, Forge the person shall report directly to the CEO, Forge and to other members of the company's executive leadership team, and is responsible for heading the entire administrative and operational responsibilities coming under the broader Key Functional Areas (KFAs) covering Executive Support and Calendar Management, Communication and Coordination, Travel Management, Office Administration, Stakeholder and Board Relations and Operational Support for CEO's Office .

In managing the comprehensive scope of outcomes and activities, the incumbent is expected to play the bridge connecting the CEO's Office with other executive leaders of the board and external stakeholders.

Position & Designation

Grade : Sr. Associate or Manager

The ES to the CEO, at the grade of Sr. Associate or Manager, is responsible for managing strategic administrative, communication, and coordination functions that directly support the CEO's office. The role involves ensuring operational excellence across executive support areas, including calendar management, stakeholder coordination, event management, and communication oversight. The company expects the incumbent in this role to emerge as a strong candidate for the role of Manager, CEO's Office within 12-15 months, by demonstrating exceptional performance, strong ownership, and the ability to manage high-level priorities with professionalism and discretion.

Compensation

Forge compensation is at par with the top end of the social enterprises sector in India and continuously benchmarked to be above the average compensation offered in the social (non-commercial or development) sector in general but significantly above the average compensation offered by TBIs.

The Total CTC will include 3 major components namely, Fixed Monthly Gross , Fixed Quarterly Payout, and Annual Development Bonus (linked to demonstration of progress on developing and strengthening capabilities in alignment with the Career Advancement and Capabilities Development framework of Forge).

Role & Responsibilities - Key Result Areas

Executive Support & Calendar Management

• Manage and maintain the CEO's calendar; schedule and coordinate meetings, appointments, and travel plans.
• Regularly review scheduled engagements, prioritise activities, and make adjustments as required.
• Serve as the primary liaison for all internal meeting arrangements.
• Prepare and circulate agenda, minutes, and supporting documents for all meetings.
• Ensure smooth setup of in-person and virtual meetings by coordinating with the IT team.

Communication & Coordination

Event & Travel Management

Stakeholder & Board Relations

Office Administration & Process Excellence :

Skills Required

Office Administration, Event Management, Calendar Management, Travel Management