Administrative Executive

Namaskaram!

AjnaLens is looking for an

Administration Executive to join our team at Thane (Maharashtra – India).

We’re seeking someone who thrives on organization, enjoys bringing structure to daily operations, and takes pride in keeping the workplace running efficiently. This role calls for a hands-on professional who can manage facilities, vendors, travel, and documentation while ensuring seamless coordination across teams.

At AjnaLens, we’re building cutting-edge immersive technology and redefining how humans learn, collaborate, and grow. As an

Administration Executive

, you’ll play a vital role in supporting our operations — ensuring that everything behind the scenes functions smoothly so our teams can focus on innovation.

We’re

also proud to share that Lenskart is now our strategic investor

, a milestone that reflects the purpose, potential, and impact of what we’re building together. Join us as we co-create the future of conscious technology.

Read more here : LinkedIn Post

Who are we looking for :

Someone with 4–6 years of experience in office administration, facilities, or operations.

A professional who is organized, dependable, and capable of multitasking effectively.

Hands-on experience with MS Office, vendor coordination, and facility management.

Excellent communication and interpersonal skills to collaborate across teams.

Strong understanding of procurement, budgeting, and administrative compliance.

Ability to take ownership of day-to-day operations and ensure efficiency.

Top 3 Daily Tasks : Office Operations :

Manage day-to-day administrative functions, including housekeeping, maintenance, and logistics.

Ensure the workplace remains safe, well-maintained, and conducive to productivity.

Coordinate office events, team gatherings, and travel logistics.

Vendor Management :

Handle vendor sourcing, quotations, and contract renewals.

Oversee performance and ensure timely delivery of goods and services.

Coordinate with the finance team for invoice processing and payment tracking.

Inventory & Asset Management :

Maintain and update records of office assets and supplies.

Monitor consumption patterns and ensure timely procurement.

Support internal audits related to inventory and administrative expenses.

Minimum Work Experience Required :

4–6 years of relevant experience in administration or office management.

Bachelor’s degree in Business Administration, Office Management, or a related field.

Top 5 Skills You Should Possess :

Office Administration

Vendor & Facility Management

Inventory & Asset Tracking

Budgeting & Expense Monitoring

Communication & Coordination

What Would You Be Expected to Do :

Supervise day-to-day operations to ensure smooth functioning of the office.

Manage travel arrangements — flights, accommodation, and logistics.

Maintain administrative documentation, vendor contracts, and AMC records.

Collaborate with HR, Finance, and Tech teams for seamless operational support.

Handle courier, dispatch, and visitor management systems efficiently.

Track monthly administrative expenses and ensure cost optimization.

Assist in planning and execution of internal events and meetings.

Identify process gaps and suggest improvements for better efficiency.