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Fabric & Trim Sourcing Purchase Manager

Fabric & Trim Sourcing Purchase Manager

PREWALharyana, haryana, in
10 hours ago
Job description

Key Responsibilities

1. Strategic Sourcing & Supplier Management :

  • Develop and implement a strategic sourcing plan for all raw materials (fabrics, threads, zippers, buttons, labels, interlinings, etc.).
  • Identify, evaluate, select, and onboard new suppliers and vendors globally based on capability, cost, quality, and reliability.
  • Build and maintain strong, long-term relationships with key suppliers.
  • Conduct regular supplier performance reviews and audits to ensure they meet agreed-upon standards (quality, delivery, social compliance).
  • Manage the supplier database and develop a backup / alternative supplier base to mitigate risks.

2. Procurement & Purchasing :

  • Review and process purchase requisitions from the planning and production departments.
  • Prepare and issue Request for Quotations (RFQs), Purchase Orders (POs), and confirmations to suppliers.
  • Negotiate prices, payment terms, and delivery schedules to achieve the best possible cost and terms for the company.
  • Coordinate with the shipping and logistics department to ensure timely clearance and delivery of materials.
  • Monitor and track order status from placement to delivery, proactively resolving any issues that arise.
  • 3. Cost Management & Budgeting :

  • Achieve cost savings targets through effective negotiation, value engineering, and strategic sourcing without compromising quality.
  • Analyze market trends and raw material price fluctuations to forecast costs and make informed buying decisions.
  • Prepare and manage the procurement budget.
  • Work closely with the merchandising and costing teams to provide accurate raw material costs for customer quotations.
  • 4. Quality Assurance & Compliance :

  • Collaborate with the Quality Control (QC) department to establish clear quality standards and Technical Data Sheets (TDS) for all materials.
  • Ensure all procured materials meet the required quality specifications before they are sent to the production line.
  • Source and ensure suppliers provide all necessary test reports (e.g., for fabric shrinkage, colorfastness, etc.) from approved laboratories.
  • Ensure all suppliers comply with the company's code of conduct, including social, ethical, and environmental standards.
  • 5. Inventory & Supply Chain Coordination :

  • Work closely with inventory / store managers to maintain optimal stock levels, minimizing both shortages and excess inventory.
  • Coordinate with production planners to align material delivery schedules with the production plan to avoid line stoppages.
  • Implement inventory reduction strategies where possible, such as Just-in-Time (JIT) delivery.
  • Key Performance Indicators (KPIs)

  • Cost Savings :  Percentage of cost reduction achieved against the target.
  • Material Cost Accuracy :  Variance between estimated and actual material cost.
  • On-Time Delivery (OTD) of Materials :  Percentage of orders delivered by suppliers on or before the required date.
  • Material Quality :  First-Time Pass Rate or Incoming Quality Control (IQC) rejection rate.
  • Supplier Performance :  Based on scorecards evaluating quality, delivery, and responsiveness.
  • Inventory Turnover :  How efficiently inventory is being used.
  • Qualifications & Experience

  • Education :  Bachelor’s degree in Textile Engineering, Supply Chain Management, Business Administration, or a related field.
  • Experience :  Minimum of 7-10 years of experience in sourcing and procurement, specifically within the garment or textile industry.
  • Technical Knowledge :
  • In-depth knowledge of fabrics (woven, knitted, denim, etc.), their properties, and manufacturing processes.
  • Strong understanding of trims, accessories, and garment construction.
  • Familiarity with garment testing protocols and international quality standards.
  • System Skills :  Proficiency in ERP systems (e.g., SAP, Oracle) and Microsoft Office Suite, especially Excel.
  • Required Skills & Competencies

  • Exceptional Negotiation Skills :  Ability to secure the best prices and terms.
  • Strong Analytical and Problem-Solving Abilities :  To analyze cost structures and market data.
  • Excellent Communication and Interpersonal Skills :  For dealing with suppliers and internal teams effectively.
  • Strategic Thinking :  Ability to see the big picture and plan long-term sourcing strategies.
  • Risk Management :  Ability to identify and mitigate supply chain risks (e.g., political, logistical, financial).
  • Result-Oriented :  Driven to meet and exceed cost and performance targets.
  • Ethical Integrity :  Must conduct business with high ethical standards.
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    Manager Purchase • haryana, haryana, in

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