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Personal Assistant
Personal AssistantArtha Group • Mumbai, India
Personal Assistant

Personal Assistant

Artha Group • Mumbai, India
9 days ago
Job description

About Artha

Artha Group is a performance-first investment house managing over ₹2200 crores (USD 250M+) across five fund platforms including Artha Venture Fund, Artha Select Fund, and Artha Continuum Fund. We've backed 130+ companies (OYO Rooms, Rapido, Karza, Purplle), delivered 30+ exits, and operate a vertically integrated investment model with renewable energy and global fund-of-fund structures.

We build at the intersection of velocity and precision—and that requires a world-class team.

Role Overview

We're hiring a Personal Assistant to the CEO—a high-trust, private-side role that blends executive lifestyle support, operational discipline, and personal brand coordination.

This is not a secretarial or administrative job.

You'll act as a behind-the-scenes operator, ensuring the CEO's home, travel, personal digital presence, and daily rhythm run with discipline, discretion, and foresight.

This is a personnel-heavy role. You'll directly coordinate with multiple internal and external individuals—from household staff and vendors to admin teams, drivers, event managers, and tech support. People management, follow-ups, and execution hygiene are core to success.

This is not a 9-to-5 role. It requires initiative, urgency, and emotional maturity to support a founder in a high-growth, high-stakes environment.

Key Responsibilities

Travel & Hospitality Management

  • Handle end-to-end domestic and international travel—bookings, visas, itineraries, calendars
  • Ensure seamless execution of schedules, including multi-city and multi-time-zone coordination
  • Build contingency plans for disruptions (reschedules, cancellations, lost baggage, emergency travel)
  • Track and optimise loyalty programs : flight miles, hotel memberships, concierge privileges
  • Manage hospitality for guests, family, and stakeholders across business and personal settings

Home & Lifestyle Operations

  • Act as House Manager for the CEO's residence
  • Supervise daily staff coordination, cleaning schedules, repair services, and vendor visits
  • Oversee daily meal planning based on CEO's dietary preferences and travel calendar
  • Coordinate with cooks and nutritionists to ensure meals align with health goals
  • Track and maintain inventory and procurement for both home and personal workspaces
  • Coordinate with household vendors for maintenance, repairs, AMC follow-ups
  • Manage petty cash, bill folders, reimbursements, and payment tracking
  • Liaise with internal admin and finance teams as required
  • Coordinate between building staff, drivers, security, service providers, tech support, and legal teams
  • Ensure timely renewal of utilities, warranties, and services (internet, subscriptions, etc.)
  • Book and manage restaurant reservations, VIP hosting, and lifestyle concierge
  • Renew and track usage of gym, club, and lifestyle memberships
  • Personnel & Stakeholder Coordination

  • Manage daily schedules and SOPs for household staff, drivers, and third-party vendors
  • Be the central point of contact for multiple stakeholders in the CEO's personal ecosystem
  • Resolve personnel conflicts, manage escalations, and track task completion
  • Ensure alignment, discipline, and follow-through across individuals and teams involved in personal-side operations
  • Personal Communication & Social Media Support

  • Draft and manage personal social media posts related to family, values, and legacy
  • Handle select inbound communication—WhatsApp, email, notes—for personal connections
  • Uphold a high standard of language, tone, and public presentation
  • Collaborate with design and content teams for visual collateral
  • Celebrations & Relationship Management

  • Maintain a database of birthdays, anniversaries, and milestones for the CEO's inner circle
  • Handle personalised gifting and celebratory messaging—ensuring accuracy and emotional relevance
  • Track seasonal gifting and event-based schedules - Diwali, Eid, Christmas, etc.
  • Brand & Legacy Coordination

  • Support the CEO's personal brand through content, invites, thank-you notes, and event prep
  • Organise documents and collateral related to awards, appearances, and recognitions
  • Plan and manage wardrobe coordination and grooming for events, shoots, and public outings
  • Maintain digital folders for photos, press clippings, and brand assets
  • Who You Are

    Must-Have Experience

  • 3–5 years in a high-trust, HNI-facing or personal assistant role
  • Hands-on experience managing multiple stakeholders, including home staff and external vendors
  • Excellent written communication and operational coordination skills
  • Comfortable with Microsoft Outlook, Excel, Teams, and SharePoint
  • Bachelor's degree preferred; bonus if trained in hospitality, event, or executive operations
  • Mindset & Traits

  • Calm presence under pressure; emotionally intelligent and self-regulating
  • Detail-obsessed and hyper-organised
  • Proactive : you solve problems before being told
  • Discreet, mature, and committed to confidentiality at all times
  • Able to toggle between execution and coordination without friction
  • Compensation

  • Total Salary : ₹ 12,00,000 per annum
  • Fixed Annual Salary : ₹10,00,000
  • Retention Bonus : ₹2,00,000 (paid annually)
  • Skills Required

    Microsoft Outlook

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