Job Overview
The Senior Counsellor will play a central role in guiding students through the complete journey of applying to German public and Italy public universities. This position focuses heavily on one-to-one counselling, accurate profile assessment, precise shortlisting of eligible programs, and ensuring finalization of high-quality applications for undergraduate and postgraduate admissions. The counsellor must have deep expertise in Germany’s higher education system, Uni-Assist procedures, APS requirements, and the end-to-end application cycle.
1. Student Counselling & Profile Evaluation
Conduct detailed counselling sessions to understand student goals, academic background, budget, language proficiency, and future career plans.Perform comprehensive profile assessments, including evaluation of :Academic transcripts, backlogs, and GPA / percentageEnglish proficiency (IELTS / TOEFL / PTE)German language levels (A1–C1)Work experience, internships, research workVisa readiness, financial preparedness, motivationEducate students on the structure of Germany’s public university system, differences between TU / HAW / FH, and program-specific requirements.Explain major pathways such as direct admission, Studienkolleg, and APS certification based on country and qualification.2.University & Program Shortlisting
Create a personalized shortlist of suitable public universities and courses based on student eligibility, academic gaps, admission competitiveness, and deadlines.Match student profiles with correct program requirements, such as :ECTS prerequisitesSubject-specific admission restrictionsNC (Numerus Clausus) and competitive entriesUni-Assist vs. direct university application criteriaPre-assessment (Vorprüfungsdokumentation – VPD) needsEnsure shortlisted programs align with student interests AND realistic admission chances.Provide clear reasoning to students for why each shortlisted university is selected.Maintain an updated database of programs, deadlines, eligibility rules, and documentation standards for Germany public universities.3. Application Preparation & Finalization
Guide students through the full documentation checklist :APS certificate processingNotarized academic transcriptsCV in Euro pass / German formatStatement of Purpose (SOP) and Motivation LetterLetters of Recommendation (LORs)Proof of language (IELTS / PTE / TOEFL / TestDaF / DSH)Work experience certificatesUniversity-specific application formsReview each document for correctness, completeness, grammar, formatting, and alignment with university requirements.Coordinate with students to complete Uni-Assist applications, including :Account creationDocument uploadProgram selectionPayment and postal submissions (where required)Prepare application tracking sheets with deadlines and status updates.4. Counselling Throughout the Application Lifecycle
Provide continuous support and guidance from the shortlisting stage until application acceptance or rejection.Clarify university communication, guide on supplementary requirements, and assist with follow-up emails.Counsel students on next steps after receiving admissions (acceptance, enrollment, visa documents, etc.).Manage expectations by clearly explaining possible outcomes, competition levels, and alternative pathways.Shortlist Review, Verification & Final Approval
Conduct a final verification of the shortlisted universities to ensure :Full compliance with qualification requirementsCorrect deadlines (summer / winter intake)Accurate match with student documentsVerified academic crite