Shipping Executive

Job Title : Post Fixture – Shipping Executive

Location : Kolkata , India

Employment Type : Full-Time

Department : Shipping & Chartering

About Us :

We are an agri commodity trading company with active freight movements and diverse bulk cargoes traded globally. As part of our shipping operations, our Pre Fixture team plays a strategic role in optimizing freight negotiations and chartering activities for both spot and forward cargoes. We are seeking a proactive and analytical Pre Fixture – Shipping Executive to support chartering operations and ensure competitive freight solutions for the business.

Job Overview :

As a Post Fixture – Shipping Executive, you will assist the Chartering Manager in vessel fixture processes, maintain market insights, evaluate voyage profitability, and coordinate closely with trading and operations teams. The role requires strong analytical skills, a firm grasp of dry bulk shipping dynamics, and the ability to work effectively in a fast-paced environment.

Key Responsibilities :

Performing all Post-Fixture job functions, after Chartering Manager finalizes Pre-Fixture recap.

Assist the Pre-Fixture Team with key information and leads during countering stages.

Appoint and coordinate with Port Agents to obtain and review information’s pertaining to Vessel and Cargo Operation’s such as Port facilities, Pilotage Services, Watch-keeping, Stevedoring Services, Cargo Productivity Levels, and Berthing Prospects etc. In addition, charterers matters like; Bunkering facilities, Port Disbursement Accounts, and related issues that arise case to case.

When deem necessary appoint Charterers Protective Agents in remote ports, with management approval.

Coordinate and follow-up with Ship’s Masters, Cargo Surveyors and Agency House to diligently monitor and supervise Cargo Load / Discharge operations and to finalize necessary documents.

Audit vessels Daily Report at sea pertaining to Speed Performance, Bunker Consumption etc in comparison to prevailing weather conditions and cargo / stowage factors etc.

Check and verify the Pro-forma Charter Party prior to final signature and endorsements.

Coordinate with Protection & Indemnity (P&I) Clubs and Under-Writers for any allege claims from Owners / Shippers and or Receivers to protect Charterer’s interest, best possible.

Arrange freight or Charter Hire payment for Voyage & Time Charter fixtures and follow-up regularly on Time Charter vessels.

Prepare Voyage Instruction / s to Masters for Time Charter Fixtures.

Verify Pro-forma Disbursement Accounts (PDA) and negotiate with agents to exclude unnecessary cost items from PDA. Also, negotiate the Agency fees and other Sundry Charges, before pre-funding.

Upon Ship’s departure from ports, audit PDA with services obtained from the Port Agent / s and follow-up for Final Disbursement Accounts (FDA) with Actual Bills etc, and arrange suitable debit / credit.

Coordinate with owners to obtain Letter of Indemnity (LOI) in absence of Original Bills of Lading, or change of delivery port etc.

Check and audit Statement of Facts (SOF), Mate Receipt, Cargo Manifest and other related documents once vessel has sailed.

Preparation of Laytime Calculation on Voyage Charter Party.

Prepare final freight PNL for Time Charter vessels upon voyage completion.

Strive to achieve more profit than the costing with efficient operation.

Qualifications :

Experience : Minimum 1–3 years of experience in shipping, chartering, logistics, or similar roles, preferably in bulk commodities.

Industry Knowledge : Strong understanding of freight markets, charter party terms, and the chartering process.

Analytical Skills : Ability to evaluate voyage economics and freight trends.

Communication : Excellent interpersonal and communication skills to work with internal and external stakeholders.

Negotiation : Strong negotiation skills when dealing with brokers and owners.

Technical Skills : Proficiency in MS Excel and familiarity with freight indices or chartering tools is an advantage.

Teamwork : Ability to collaborate across departments and work in a fast-paced trading environment

Why Join Us :

Opportunity to work with experienced freight and chartering professionals in a dynamic commodities environment.

Exposure to global freight markets and strategic chartering decisions.

Hybrid work environment with an emphasis on learning and career development.

Be part of a team that directly supports trading profitability and supply chain efficiency.