Senior Associate - HR & Admin

Role Overview :

We are seeking a proactive and detail-oriented Senior Associate – HR & Admin to support MSX International’s operations from our Mumbai office. This role is responsible for managing facility operations, employee support, travel logistics, engagement activities, and compliance. The ideal candidate will ensure seamless day-to-day functioning while upholding HR process excellence and administrative efficiency.

Key Responsibilities :

Facility & Vendor Management

Ensure 100% compliance with office maintenance and safety standards

Liaise with vendors and service providers for procurement, maintenance, repairs, and office supplies, ensuring zero non-compliance

Support line managers with new joiner project induction and ADP training

Oversee leave and attendance management; share reports with stakeholders on time

Maintain digital and physical documentation for vendor records

Employee Support & HR Operations

Assist employees with medical insurance claims and support internal teams on statutory compliance

Raise and close background verification requests within defined SLAs

Travel & Logistics Management

Plan and coordinate business travel, accommodation, transportation, visa processing, and logistics for employees and guests

Track travel expenses, ensure policy adherence, and provide timely support to traveling employees

Communication & Engagement

Organize monthly cultural and employee engagement activities to foster a positive work environment

Sustainability & Compliance

Implement and monitor energy-saving, waste reduction, and green initiatives aligned with corporate sustainability goals

Qualifications & Skills

Graduate / Postgraduate in HR, Business Administration, or related field

3–5 years of experience in HR and administrative roles

Strong knowledge of HR operations, compliance, and vendor coordination

Proficient in MS Office, HRIS tools, and ERP systems

Excellent communication, organizational, and problem-solving skills

Familiarity with corporate compliance standards and sustainability practices

Ability to work independently and manage multiple priorities effectively