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Straive - Human Resources Payroll Specialist
Straive - Human Resources Payroll SpecialistSPI TECHNOLOGIES INDIA PRIVATE LIMITED • , India
Straive - Human Resources Payroll Specialist

Straive - Human Resources Payroll Specialist

SPI TECHNOLOGIES INDIA PRIVATE LIMITED • , India
5 days ago
Job description

Summary :

  • We are seeking a highly skilled and detail-oriented Payroll Specialist to join our growing team.
  • The ideal candidate will have a strong customer-service mindset, exceptional confidentiality standards, and a deep understanding of payroll operations across multiple states.
  • Reporting to the Payroll Director, this role plays a critical part in ensuring payroll accuracy, compliance, and operational efficiency for MGTs expanding workforce.
  • The Payroll Specialist will also collaborate with HR, Finance, and leadership teams to support process improvements, system enhancements, and various employee lifecycle initiatives.

Roles and Processing & Operations :

  • Manage the full payroll cycle for multi-state salaried and hourly employees, ensuring accurate and timely processing in compliance with federal, state, and local regulations.
  • Validate timecards, deductions, bonuses, commissions, incentives, and other payroll-related inputs.
  • Process off-cycle payrolls, adjustments, retroactive payments, and corrections.
  • Maintain ongoing quality checks to minimize errors and ensure payroll integrity.
  • Employee Support & Communication :

  • Serve as the primary point of contact for payroll-related inquiries, providing prompt and professional resolution.
  • Educate employees and managers on payroll policies, pay calculations, and system usage.
  • Maintain updated FAQs, user guides, and payroll knowledge base materials.
  • HR Collaboration & Data Management :

  • Partner closely with HR Service Delivery teams regarding updates to employee compensation, benefits, tax changes, and employment status.
  • Support onboarding / offboarding tasks related to payroll setup and final pay.
  • Maintain up-to-date payroll and HR records in accordance with confidentiality and compliance standards.
  • Compliance, Tax, and Reporting :

  • Prepare, reconcile, and submit payroll tax filings, including Forms 941, state / local returns, and other statutory requirements.
  • Lead year-end payroll activities including W-2, W-3, and 1095-C coordination.
  • Ensure organizational compliance with payroll laws, wage-and-hour regulations, and employment standards such as EEO, FMLA, and COBRA.
  • Conduct regular audits of payroll data to ensure accuracy and regulatory compliance.
  • Finance Support & Audit Readiness :

  • Reconcile payroll-related general ledger accounts; assist in month-end and year-end close.
  • Collaborate with the Finance team on variance analysis, labor reporting, and forecasting.
  • Support internal and external audits by providing payroll reports, documentation, and explanations as needed.
  • Systems, Processes & Continuous Improvement :

  • Document and update payroll procedures to meet internal controls and audit standards.
  • Assist in HRIS / payroll system upgrades, testing, and feature implementations.
  • Develop and analyze payroll metrics, dashboards, and trend reports for leadership review.
  • Identify workflow inefficiencies and propose best-practice solutions to improve accuracy, cycle time, and customer service.
  • Participate in cross-functional HR initiatives such as onboarding improvements, policy updates, and culture-building activities.
  • Confidentiality & Data Privacy :

  • Uphold strict confidentiality and handle sensitive information with integrity and discretion.
  • Ensure compliance with data privacy requirements and internal security protocols.
  • Required Qualifications :

  • Bachelors degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
  • 5+ years of payroll experience with a focus on multi-state payroll administration and benefits coordination.
  • Proven experience managing payroll for 1,000+ employees in a professional services or high-growth environment is strongly preferred.
  • Strong knowledge of federal, state, and local payroll regulations, including FMLA, COBRA, wage and hour laws, and taxation rules.
  • Experience with general ledger reconciliation, payroll audits, and year-end processes.
  • Proficiency in MS Office Suite, with strong Excel skills (pivot tables, VLOOKUP, formulas).
  • Excellent analytical, organizational, and problem-solving abilities.
  • Effective verbal and written communication skills, with the ability to work cross-functionally across HR, Finance, and Operations.
  • Self-motivated, able to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Experience with payroll systems such as UKG, ADP, Paycom, Workday, or similar platforms is preferred.
  • HR or payroll certifications such as PHR, SHRM-CP, CPP are a plus
  • (ref : iimjobs.com)

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    Human Resource • , India

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