Dispatch Coordinator

About the Role

The role will be responsible to plan, execute, and monitor all dispatches in a

timely, cost-effective, and SOP-compliant manner , ensuring zero discrepancies, minimal breakage, operational discipline, and seamless coordination with transporters, warehouse teams, project teams, installation partners, and end users.

Key Responsibilities

Plan dispatches based on FIFO and order priority

Verify survey, feasibility, and material readiness before dispatch

Escalate delays impacting cost, time, or inventory build-up

Select lowest-cost and most suitable transporter per route

Optimize load planning and track OTIF transporter performance

Handle breakage / shortage cases as per SOP

Document every incident with photos, LR, POD, packing list & acknowledgement

Maintain shortage / rectification register and follow up until closure

Ensure correct packing, LR values, documentation, and claim timelines

Notify insurance partners within defined periods

Manage disputes among transporter, installer, farmer, and warehouse

Address unloading issues, wrong routes, farmer availability, etc.

Issue invoice, e-way bill, LR, packing list, and serial number list

Ensure POD collection within 48–72 hours

Track and update serial numbers for asset-mapping

Escalate slow-moving stock, transporter failures, delivery delays

Track pending supply items and plan next dispatch closure

Who Should Apply?

3–8 years of experience in logistics, dispatch, transportation coordination, or warehouse operations

Experience in manufacturing, EPC, FMCG, solar, engineering goods, or field logistics preferred

Hands-on knowledge of e-way bills, PODs, LR copies, route planning & dispatch control

Strong communication skills with on-ground problem-solving capability

Proficiency in MS Excel, Tally / ERP exposure preferred

Why join AVI?

Opportunity to work on large-scale renewable deployment

Fast-growing operational environment with learning exposure

Ownership-driven role with national impact

Feel free to tag someone in your network who might be the fit for this opportunity.

Apply now / Reach out directly to explore this opportunity!

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