Contracts & Billing

Contracts & billing

• M / F- minimum 3-4 years'

Location : Head Office – Prabhat Road, Pune / Project Sites (Ambegaon Budruk, Undri)

experience & construction works billing as checking ,data entries in ERP, Quantities evolutions, Preparations of works orders, maintaining records.

Key Responsibility Areas for Contract & Billing Engineer

Quantity Surveying, Estimation & Making Contracts :

Study Bill of Quantities (BOQ) and technical specifications as per tender documents.

Take off quantities from engineering drawings and site data.

Assist in cost estimation and rate analysis for various work items (labour, materials, machinery).

Make Work Contracts by Comparing the best Offer among all with proper BOQ, Terms etc.

2. Billing and Invoicing (Client and Subcontractor) :

Prepare and process Running Account (RA) bills and final bills for Contractors / Consultants on a monthly basis.

Prepare and process bills for contractors and vendors, ensuring they align with work orders and site progress.

Ensure all billing documentation is complete, accurate, and submitted on time for approval.

3. Verification and Certification :

Conduct random or stage-wise physical verification of work done at the site to match the claimed quantities.

Coordinate with site engineers and project managers to get joint measurement reports (JMR) and bills certified.

Approve and certify bills and invoices after arithmetic and technical checking.

4 Cost Control and Reconciliation :

Prepare monthly reconciliation statements for construction materials (e.G., steel, cement or other M+L Contracts) to check theoretical consumption versus actual usage and identify wastage.

Monitor project costs and track expenses to ensure they are within the allocated budget.

Identify, document, and prepare claims for extra items or variations in the scope of work as per contract clauses.

5 Documentation and Reporting :

Maintain detailed and organized records of all billing transactions, measurement books (MB), and communication.

Enter bills and data into the company's ERP software (Kanix’s ‘High-rise’) or systems like SAP.

Prepare and submit various financial reports and Management Information Systems (MIS) reports for management analysis.

6 Payment Approval and Tracking :

Take necessary approvals for upfront payments from the Director with prior planning and coordinate with Site teams.

Monitoring & Tracking of Sundry Creditors such as Contractors, Supplier, Consultants and Professionals etc.

7 Other Important Key Areas :

A billing engineer plays a crucial role in the financial health of a construction project, requiring a blend of technical civil engineering knowledge, strong analytical skills, attention to detail, and proficiency in relevant software (like MS Excel, AutoCAD, ERP systems).