[Immediate Start] Executive Assistant

Job Summary

We are looking for a highly organized, self-driven, and proactive Executive Assistant who can operate as an extension of leadership—ensuring business priorities, operations, and projects move forward seamlessly. This role demands a go-getter mindset, the ability to anticipate needs, and the confidence to take charge in driving execution without waiting for direction.

You will be responsible for coordinating cross-functional activities, ensuring timely follow-ups, managing reporting, and supporting operational and strategic initiatives, while making sure progress and decision-making continue seamlessly even in the absence of leadership. The ideal candidate will combine strong organizational skills with the initiative and resilience needed to deliver results in a fast-paced environment.

Key Responsibilities

1. Follow-ups & Execution Coordination

• Own the follow-up process on tasks assigned to team members, ensuring they progress as planned and are completed on time.
• Drive timely delivery of client outputs, monitor feedback, and coordinate follow-up actions as required.
• Identify and resolve roadblocks by diagnosing leadership or process-related challenges.
• Act as a bridge between leadership, employees, and external stakeholders to facilitate execution.
• Maintain accountability across teams by tracking action items and escalating when necessary.

2. Project Management

3. Operational Coordination & Support

4. Reporting & Documentation

5. Strategic and Other Responsibilities

Skills & Qualifications

Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

Familiarity with productivity and automation tools (including AI-based tools where relevant).

Experience with project management platforms (ClickUp, Asana, Trello) and BI tools (Power BI, Tableau).