Recruitment Operations Specialist

ANSR is hiring for one of its clients. About Visy :

Visy is a family-owned Australian business and a global pioneer in sustainable packaging, recycling and logistics. They operate across 150 sites globally, including operations in Asia, Europe, and the USA, supported by a dedicated workforce of over 7,000 employees. It is Australia and New Zealand’s largest manufacturer of food and beverage packaging, made from household recycling. As Australia’s largest recycler, it processes 40% of Australian households recycling. Visy also supports customers with logistics, packaging supplies, point of sale displays and more. At Visy India, their technology hub in Hyderabad, they are expanding their technical capabilities to support their global business.

Overview : Position Summary :

The Talent Acquisition Coordinator will be accountable for supporting the Visy Talent Acquisition team with all recruitment administration functions.

Relationship building and communication skills are essential when partnering with the Talent Acquisition team as well as internal business managers, recruitment suppliers and Candidates. The Talent Acquisition Coordinator will be responsible for the accurate updating and maintenance of technology tools used in hiring at Visy.

Key Responsibilities :

Review jobs in Applicant Tracking System to ensure accuracy of position information via HRIS system

Upload Position Description for all roles within Applicant Tracking System

Ensure Job Brief details have been uploaded and are accurate in partnership with Talent Acquisition Team

Create Job Advertisements for roles within Applicant Tracking System based on Position Description, Job Brief and Job Advert Template

Use of processes and systems in line with standard Visy operating procedures Team feedback

Candidate Screening, Support and Customer Service :

Review applicant information and visually screen candidates into a short list based on instructions via the job brief and feedback loops from the Talent Acquisition Team

Taking relevant actions on candidates as they progress through the hiring steps in the Applicant Tracking System (including communications, tagging candidates in Talent Pools)

Source candidates as needed through relevant sourcing channels (Applicant Tracking System, Seek Talent Search, LinkedIn Recruiter)

Assisting with candidate response and engagement

Scheduling candidate activities

Responding to candidate queries in writing

Liaising and consulting with line managers and Talent Acquisition Specialists across the business with advice and updates on the recruitment process

Maintaining documentation and records in accordance with Visy systems, policy, procedures and legislation including adherence to privacy requirements for record accuracy and currency

Use of processes and systems in line with standard Visy operating procedures

Candidate feedback

Team feedback

Administration Support post candidate selection :

Co-ordinating Criminal History & medical checks

Reviewing of medical and probity assessment provider results and providing feedback in accordance to guidelines via SharePoint resources

Providing general administration support via Microsoft applications

Provide support for Talent Acquisition Team with drafting contracts

Use of processes and systems in line with standard Visy operating procedures

Stakeholder feedback

Relationship Management :

Collaborate with Talent Acquisition Team resources to validate and refine the process

Developing and maintaining sound working relationships with external service providers Stakeholder feedback

Other duties as directed

Key Challenges :

Managing multiple tasks and a high-volume workload with conflicting priorities and deadlines

Key Relationships : Team Members (Peers)

Talent Acquisition Specialist

No direct reports

Key Stakeholders

Internal :

HR / IR, BU Heads, Site Managers, Hiring Managers, Client Stakeholders, Senior Management

External :

Technology Providers / Suppliers, Candidates, Talent Partners / Co-Suppliers (Agencies)

Key Requirements :

Experience & Qualifications :

Mandatory (critical for the role) :

Solid demonstrated experience in a fast paced administrative and service driven environment

Ability to manage multiple tasks and conflicting priorities

Demonstrated experience supporting multiple stakeholders in complex environments

Strong computer / information management skills

Demonstrated ability to priorities workloads and meet deadlines

Desirable (preferable for the role) :

Previous experience in a high-volume recruitment environment

Previous experience supporting a recruitment function in either an internal or agency environment

Values & Skills Required :

Communication : Excellent interpersonal and communication skills including the ability to liaise with senior management, staff at all levels and external parties

Relationship Management : Demonstrates ability to initiate, develop and retain business relationships at all levels, with professional presence & confidence

Achieving Objectives : Generates results by assuming responsibility for own performance and actions, recognizes opportunities and responds efficiently and in accordance with Company guidelines

Business Understanding : Determines and understands policy parameters to enable the optimizing of processes throughout the organisation. Keeps up to date with changes in the market to stay ahead of the competition

Skills (Technical, Business, Leadership)

Task Management : Effectively assesses and manages time, including regular follow ups and corrective interventions in accordance with the objectives to be reached

Continuous Improvement : Proactive and improvement orientated. Constantly looking for efficiency and cost containment initiatives. A willingness and ability to induce new initiatives and advocate change