[12 / 10 / 2025] Executive Assistant

The Executive Assistant will work closely with the MD, managing schedules, coordinating communication, and ensuring smooth operations at the leadership level. The ideal candidate must be detail-oriented, highly professional, and capable of handling sensitive information with discretion. A strong command of English, excellent follow-up skills, and proficiency in shorthand are essential for this role.

Key Responsibilities :

• Administrative Support : Manage the MD’s schedule, appointments, and travel arrangements.
• Communication Management : Handle emails, calls, and correspondence on behalf of the MD, ensuring timely responses.
• Meeting Coordination : Organize meetings, prepare agendas, take minutes using shorthand, and follow up on action items.
• Follow-ups & Task Tracking : Ensure timely completion of tasks by coordinating within and outside the organization.
• Document Management : Prepare reports, presentations, and confidential business documents.
• Vendor & Supplier Coordination : Assist in communication and coordination with suppliers, clients, and business partners.
• Project Assistance : Support the MD in research, data analysis, and strategic initiatives.
• Confidentiality & Discretion : Handle sensitive business information with the highest level of integrity.
• Process Improvement : Identify and implement efficiencies in administrative processes.

Requirements