Executive Assistant

Overview

You'll be the COO's right hand, handling both executive support and building their personal brand across social media. This means managing their schedule, travel, and communications while also creating content, managing their LinkedIn / Twitter presence, and using their platform to grow the company's visibility. Two distinct skill sets, one role.

Key Responsibilities

Executive Assistant Functions

Coordinate scheduling across different time zones, prioritize meetings, and manage the COO's daily agenda

Screen calls, manage correspondence, draft emails, and serve as the primary point of contact for internal and external stakeholders

Prepare meeting agendas, compile briefing materials, take minutes, and follow up on action items

Plan and book domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries

Process expense reports, manage budgets for events and travel, and handle invoice approvals

Manage office logistics, coordinate with facilities, and handle administrative tasks as needed

Required Qualifications

Bachelor's degree in Communications, Marketing, Business Administration, or related field

3-5 years of executive assistant experience, preferably supporting C-level executives

2-3 years of social media management and digital marketing experience

Exceptional written and verbal communication skills

Proficiency in social media platforms (LinkedIn, Twitter, Instagram) and scheduling tools

Advanced skills in Microsoft Office Suite, Google Workspace, and project management tools

Experience with content creation and basic graphic design tools (Canva, Adobe Creative Suite a plus)

Strong understanding of personal branding and thought leadership principles

Excellent organizational and time management abilities

High level of discretion and ability to handle confidential information

Proactive problem-solving mindset and ability to work independently