Accounts Executive

Role & responsibilities

Job Description

1. Daily Market Rate Updates :

2. Update the daily market rates of gold, silver, and diamonds in the designated Google Sheet.

3. Compare the current day's rates with the previous day's closing values and highlight significant changes for management review.

4. The closing stock quantity details from the previous day must be accurately carried forward and recorded as the opening balance for the following day.

5. Branch Voucher Management :

6. Verify and ensure timely entry of daily vouchers from all designated branches on a daily basis.

7. Cross-check the accuracy and completeness of each entry to maintain financial consistency across locations on a daily basis.

8. Support to Sales Operations :

9. Provide operational assistance to sales support functions, including Billing, GSS (Gold Saving Scheme), and Cash Counter, during their absence or peak hours.

10. Purchase Bill Accounting :

11. Record and account for all purchase invoices accurately in the Tally ERP system on a daily basis.

12. Coordinate with the purchase team to collect the invoices and ensure the same in Tally ERP Software.

13. Goldsmith & Hallmark Movement Tracking :

14. Monitor and maintain a log of goldsmith issues and receipts.

15. Track hallmarking movements with clear documentation for inward and outward transactions.

16. Vendor Bill Management :

17. Ensure timely accounting of all vendor invoices in the Tally ERP software.

18. Follow up with respective departments or vendors in case of discrepancies or missing documentation.

19. Statutory Compliances :

20. Generate GST-compliant E-Invoices as and when required, in accordance with statutory guidelines.

21. Ensure all invoices are uploaded correctly on the GST portal without delay.

22. Ensure accurate calculation of TDS eligibility for all suppliers, vendors, and service providers in compliance with statutory requirements.

23. Perform calculation and reconciliation of GSTR-2A and GSTR-2B on or before the 15th of every month, ensuring alignment with input tax credit claims.

24. Ensure timely preparation and filing of GSTR-1B calculations on or before the 5th of every month, with complete and accurate sales data.

25. Payment Gateway Reconciliation :

26. Perform daily reconciliation of payment gateway transactions with recorded sales and bank credits.

27. Resolve any mismatches or pending settlements in coordination with the concerned teams.

28. Monthly Review Presentation :

29. Prepare data-driven PowerPoint presentations for monthly review meetings.

30. Ensure accuracy and presentation of figures, trends, and actionable insights.

31. Branch Data Validation for Reviews :

32. Validate and cross-verify data submitted by all branches for review meetings.

33. Ensure consistency in data reporting format, accuracy, and alignment with central records.

34. Invoice Tracking :

35. Monitor and maintain a register for all issued invoices on a daily basis.

36. Highlight and escalate any inconsistencies or delays to the reporting authority.

37. Day-End Closure :

38. Ensure proper day-end closure in all three instances of Tally software used across branches.

39. Validate that no discrepancies or unrecorded entries remain pending before daily system shutdown.

40. Stock Audit :

41. Ensure the monthly stock audit is conducted in coordination with the internal audit team, following the defined audit schedule and procedures

42. Cost Efficiency & Internal Control Systems :

43. Regularly provide feedback to management on opportunities to streamline routine processes and identify potential areas for cost reduction

Preferred candidate profile :

• Proficiency in Tally Prime and Microsoft Excel.
• Strong Knowledge of GST, TDS, and other Taxation aspects.
• Experience with account reconciliation and financial reporting.
• Excellent communication skills, including email drafting and professional correspondence.
• Positive attitude, strong work ethic, and attention to detail.
• Benefits :
• Food Provided
• Accommodation Provided
• Note : Time Should be 9.00 Am to 9.00 Pm