Executive Secretary

Company Description

Alchemist Marketing & Talent Solutions is one of the largest independent communications agencies, providing integrated communication strategies tailored to various industries. Over the past 15 years, the agency has established a reputation for delivering impactful strategies aligned with clients' business goals, leading to a strong base of long-term retained clients. Alchemist has a robust portfolio in the real estate sector and expertise in creating mainline and digital communication campaigns across markets. Known for its ability to execute as a one-stop solution provider, the agency focuses on achieving tangible business results. Alchemist fosters growth and collaboration, driven by the passion and energy of its people.

Role Description

This is a full-time, on-site position for an Executive Secretary based in Mumbai. The role involves providing executive administrative assistance, managing Director(s) secretarial tasks, and handling tactical responsibilities.

Responsibilities

Calendar Management

Travel & logistics management for Directors and top leadership personnel

Gatekeeper for communication - Draft emails, notes, take minutes of meet for Directors

Complete Director(s) personal tactical jobs

Document Management

Coordinate on office supplies and employee diaries along with HR

Manage payment for the leadership credit cards

Guest relations - Manage and schedule logistics & allied arrangements (food, travel etc) for vistors with top notch hospitality

Maintaining & organize confidential documents and personal records

Any other allied task

Qualifications & Skills

0-2 years of work experience

Strong clerical skills, including record-keeping, documentation, and organizational abilities.

Excellent communication skills for effective interpersonal interaction and correspondence.

Ability to handle confidential information professionally.

Proficiency in executive administrative assistance, including meeting coordination and preparation.

Customer service skills to build and maintain positive relations with clients and stakeholders.

Detail-oriented and adept at multitasking in a fast-paced environment.

Proficiency in Microsoft Office Suite and other productivity tools.

Leveraging AI to the fullest

Bachelor’s degree or an equivalent qualification.

An experience in the advertising industry is preferable but not a mandate