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▷ Only 24h Left : Accounts Payable Lead

▷ Only 24h Left : Accounts Payable Lead

KAYAIndia
6 days ago
Job description

Job Summary : We are seeking a highly skilled and detail-oriented Accounts Payables Lead to manage the accounts payable function within our growing multinational startup. As an independent contributor, you will be responsible for the end-to-end accounts payable process, ensuring timely and accurate processing of vendor invoices and payments, while maintaining strong vendor relationships. You will also play a key role in improving processes, streamlining workflows, and supporting the finance team as the company continues to scale globally.

Key Responsibilities :

End-to-End Accounts Payable Process :

  • Independently manage the full accounts payable lifecycle, including the processing of vendor invoices, payment approvals, and ensuring accurate coding.
  • Ensure that invoices are paid on time, in accordance with payment terms, and are in compliance with company policies.
  • Review and verify that invoices are correctly approved and supported by proper documentation.

Vendor Management :

  • Build and maintain positive working relationships with vendors, addressing any inquiries or issues related to payments, invoice discrepancies, and payment terms.
  • Ensure that all vendor accounts are up-to-date, and maintain an organized system for tracking payment history and account balances.

    • Payment Processing :

  • Process and prepare weekly or bi-weekly payment runs, ensuring timely payments while adhering to established cash flow management guidelines.
  • Handle payment method selection (wire, ACH, check) and ensure proper documentation and reconciliation of all payments made.

    • Reconciliation & Reporting :

  • Perform monthly and quarterly reconciliations of accounts payable, ensuring accuracy and completeness of transactions.
  • Prepare and provide reports on accounts payable activity, such as aging reports and payment status updates.
  • Ensure that all accounts payable transactions are accurately reflected in the company’s financial system.

    • Process Improvement & Efficiency :

  • Proactively identify opportunities to streamline and automate accounts payable processes to improve efficiency and reduce manual tasks.
  • Work closely with the finance team to implement process improvements and support system upgrades or transitions as necessary.
  • Maintain a high level of accuracy while adhering to tight deadlines and optimizing workflows.

    • Compliance & Internal Controls :

  • Ensure all accounts payable transactions comply with internal controls, accounting standards, and tax regulations.
  • Assist in preparing documentation for internal and external audits related to accounts payable processes.
  • Stay updated on any changes in local tax laws or regulations that impact accounts payable and incorporate any changes into the workflow as required.

    • Cash Flow Support :

  • Support cash flow management by providing accurate forecasts and visibility into upcoming payments and vendor obligations.
  • Work with the finance team to balance timely payments with available resources.

    • Qualifications :

  • 10+ years of experience in accounts payable or a similar finance role, with a proven track record of managing accounts payable independently.
  • Strong knowledge of accounts payable processes, accounting principles, and financial regulations.
  • Experience with ERP systems and accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks).
  • Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, etc.) and other financial tools.
  • Excellent organizational skills, attention to detail, and ability to manage multiple tasks with tight deadlines.
  • Strong written and verbal communication skills, with the ability to communicate effectively with both internal teams and external vendors.
  • Ability to work independently, take initiative, and be resourceful in solving problems and improving processes.

    • Preferred Qualifications :

  • Bachelor’s degree in accounting, Finance, or a related field.
  • Experience in a startup or fast-growth environment.
  • Knowledge of international tax and regulatory compliance as it pertains to accounts payable (preferred for multinational organizations).
  • Experience with automation tools or accounts payable systems (e.g., Bill.com, Concur, etc.).
  • CPA or other relevant accounting certifications (a plus).
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