Global Program Coordinator

Project Manager Role : The Event / Awards Project Manager oversees the planning and execution of a global awards program. This position reports to the President and involves end-to-end project management, ensuring timely delivery, strategic impact, and budget compliance.

Key Responsibilities :

• Develop detailed project plans (timelines, budgets, resource plans) for each award cycle. Define award categories and criteria in coordination with leadership.
• Manage the nominations process (portal setup, entry tracking), coordinate judging logistics, and oversee the awards ceremony production. Liaise with vendors (venue, AV, catering, graphics, etc.) to ensure smooth execution.
• Collaborate with the Marketing Lead to align outreach campaigns. Ensure nominations callouts, finalist announcements, and winner promotions occur per schedule. Support PR efforts and social media campaigns.
• Act as liaison between partner organizations, sponsors, and Advisory Board members. Organize judging panels and communicate requirements. Maintain positive relationships with sponsors and ensure fulfillment of their benefits.
• Track expenses against budget. Coordinate sponsorship invoicing and ticketing revenue. Monitor financial performance and report variances. Optimize cost-efficiency (e.g., negotiating in-kind contributions).
• Produce regular status reports (milestones, KPIs) for senior leadership. Document processes and lessons learned after each cycle. Ensure all contracts, vendor agreements, and project assets are filed.
• Guide the Awards team (marketing, events, technical staff) and volunteers. Delegate tasks effectively. Facilitate team meetings and ensure accountability for deliverables.