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Head - Administration & Facilities

Head - Administration & Facilities

ConfidentialIndore, Pune
30+ days ago
Job description

Head Hunter India is seeking a highly experienced and strategic Head - Administration & Facilities to lead operational excellence across our organization. This pivotal leadership position will oversee all administrative functions, ensuring an efficient, compliant, and well-supported environment that directly contributes to business continuity and strategic growth.

Core Responsibilities

Strategic Planning & Leadership :

  • Define and steer the strategic direction of administrative operations.
  • Align administrative goals with broader organizational objectives.
  • Lead change initiatives and cultivate a culture of continuous improvement.

Infrastructure & Facility Oversight :

  • Supervise maintenance and operational readiness of offices, industrial sites, and facilities.
  • Enforce health, safety, and environmental compliance standards rigorously.
  • Manage workplace conditions to actively support employee productivity and well-being.

    • Administrative Systems & Technology :

  • Implement digital tools to streamline administrative processes for enhanced efficiency.
  • Collaborate closely with IT to integrate automation and system efficiencies across administrative platforms.
  • Ensure the proper functioning and security of all administrative technology platforms.

    • Vendor and Contract Management :

  • Build and sustain robust vendor relationships for all administrative goods and services.
  • Negotiate contracts with a strong focus on value, service quality, and risk mitigation.
  • Monitor vendor performance diligently and enforce service-level agreements effectively.

    • Budgeting & Resource Allocation :

  • Formulate and manage the departmental budget with a keen emphasis on cost control and fiscal responsibility.
  • Track expenditures meticulously, identify optimization opportunities, and ensure financial compliance.
  • Approve payments and control resource utilization effectively to maximize efficiency.

    • People and Workplace Services :

  • Oversee support staff and cross-functional administrative teams, fostering a collaborative environment.
  • Manage travel, accommodation, and logistics for employees and executives seamlessly.
  • Supervise employee-centric services such as food, transport, and health programs to enhance employee experience.

    • Compliance & Risk Governance :

  • Maintain strict compliance with legal, labor, and environmental regulations pertinent to administrative functions.
  • Identify potential risks within administrative operations and introduce proactive mitigative protocols.
  • Administer business licenses, manage insurance coverage, and ensure all statutory documentation is up-to-date.

    • Documentation & Reporting :

  • Organize and maintain all key records, contracts, and legal documents with precision and integrity.
  • Deliver timely and insightful reports on administrative metrics and performance to inform leadership.
  • Ensure audit-readiness and uphold the integrity of all documentation.

    • Stakeholder Collaboration :

  • Act as a primary liaison for internal and external stakeholders on all administrative matters.
  • Work closely with senior leadership, department heads, and vendors to ensure alignment.
  • Ensure that all support services consistently align with strategic business needs.

    • Skills

  • Strategic thinking to align administrative functions with organizational goals.
  • Strong vendor negotiation abilities to secure advantageous terms.
  • In-depth compliance knowledge across legal, labor, and environmental regulations.
  • Proven expertise in cost management and budget optimization.
  • Exceptional people leadership capabilities to manage and develop teams.
  • Strong system orientation to leverage technology for administrative efficiencies.

    • Qualifications

  • Education : Graduate / Postgraduate / MBA in Business Administration or a related field.
  • Experience : 14-20 years of progressive experience, with at least 5 years in senior administrative leadership roles .
  • Sector Preference : Demonstrated exposure to manufacturing, industrial, or large-scale enterprise environments.

    • Leadership Competencies

  • Visionary thinking with clear communication of strategy.
  • Strong business acumen and ability to drive results through teams.
  • Embraces diversity and effectively manages cross-cultural teams.
  • Displays high emotional intelligence and self-awareness .
  • Encourages innovation and supports change management initiatives.
  • Cultivates talent and builds a high-performance administrative culture.
  • Maintains a customer-centric mindset focused on service excellence.

    • Skills Required

    Strategic Planning, Facility Administration, Contract Management, Budgeting, Documentation, Stakeholder Engagement

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