Cultural & Event Coordinator

Key Responsibilities :

Event Planning & Coordination

Plan, organize, and execute university-level cultural, academic, and social events (festivals, annual day, convocation, seminars, guest lectures, competitions, etc.).

Develop annual cultural and events calendar in consultation with university leadership.

Ensure proper scheduling, logistics, and budgeting for events.

Coordinate with different departments, student councils, and external vendors for seamless event execution.

Student Engagement & Development

Mentor and guide student clubs, cultural committees, and societies.

Encourage student participation in inter-university and intra-university cultural events.

Provide a platform for students to showcase talents in music, art, theatre, dance, and other cultural domains.

Operations & Logistics

Arrange venues, permissions, equipment, stage setup, and technical support.

Coordinate with procurement and finance for event-related expenses.

Ensure compliance with university policies, safety norms, and statutory regulations during events.

Public Relations & Communication

Liaise with media, sponsors, and partners for event promotions.

Manage invitations, publicity, and communication materials (posters, banners, brochures, digital campaigns).

Document events with photos, videos, and reports for university archives and marketing.

Budgeting & Reporting

Prepare event budgets, track expenses, and ensure cost-effective execution.

Submit event proposals, approvals, and post-event reports with feedback and recommendations.